Document Controller

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a detail-oriented and organized Document Controller to join our team in Dubai, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and maintaining our organization's documentation systems, ensuring accuracy, accessibility, and compliance with company standards.

• Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence
• Receive, process, and distribute incoming documents and correspondence
• Maintain an efficient filing system for easy retrieval of documents
• Input document data into standard registers, ensuring information is accurate and up-to-date
• Generate various document control reports as required
• Manage and track Requests for Information (RFIs) from subcontractors and clients
• Prepare daily and weekly status reports on document activities
• Ensure controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, and suppliers
• Maintain updated records of all approved documents and drawings and their distribution
• Safeguard documents and drawings in the Document Control office, ensuring easy traceability and prevention of damage or deterioration
• Collaborate with various departments to streamline document control processes and improve efficiency
• Assist in the implementation and maintenance of document management software systems

Qualifications

• Bachelor's degree in any field; additional qualifications in document management or related fields are a plus
• Proven experience as a Document Controller, preferably in the construction or engineering industry
• Proficiency in document management software and Microsoft Office Suite
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Knowledge of document control procedures and best practices
• Experience in handling technical documents and drawings
• Familiarity with RFI processes and tracking systems
• Strong data entry and typing skills with high accuracy
• Ability to generate clear and concise reports
• Good understanding of filing systems and records management
• Collaborative mindset with the ability to work effectively in a team environment
• Adaptability to learn new software and systems as required

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10135404

Business Line: Transportation

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Administration

Work Location Model: On-Site