Document Controller - Supervision (Dubai Infrastructure Projects)

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Date: 3 weeks ago
City: Dubai
Contract type: Full time
Job Summary

The Document Controller establishes master filing systems, including copies of al drawing issues on supervision projects. He ensures the implementation of K&A's archiving policies, procedures and standards in the recording of all drawings issued to the contractor.

Key Responsibilities (Financial)

  • Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

  • Ensure the satisfaction of the supervision teams with provided document control activities

Key Responsibilities (Internal Business Process)

  • Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures
  • Maintain a record of submittals from the contractor and record the date of responses to the contractor
  • Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference
  • Maintain a register of operation manuals, vendor manuals and as built drawings
  • Maintain copies of all programs submitted during the project and file copies of the contractor's drawings showing the progress of the works during the various stages of the contract
  • Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings
  • Record receipt of drawing revisions and distribution to the appropriate people
  • Ensure that the most current version of drawing documents is being used
  • Assist other members in the supervision team to set-up and maintain filing systems in an organized manner
  • Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

  • Attend periodic training to further develop relevant skills

Qualification, Technical Skills And Competencies

  • High School Diploma
  • Working knowledge of Microsoft Word, PowerPoint and Excel
  • Good secretarial skills and organizational abilities
  • Ability to communicate effectively both internally and externally
  • Good planning, organization and presentation capability
  • Strong attention to details
  • Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required To Execute This Role

  • No prior experience required

Specific Experience Required To Execute This Role

  • No prior experience required

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