Event Project Manager

The Project Manager is responsible for leading, planning, and executing events and exhibition projects from concept to completion. This includes managing timelines, budgets, client communication, and cross-functional coordination with design, production, logistics, and on-site teams to ensure successful project delivery that meets client objectives and company standards.

Key Responsibilities:

1. Project Planning & Coordination

• Develop and manage detailed project plans, schedules, and budgets for each event or exhibition.
• Coordinate with internal departments (design, production, technical, logistics, and procurement) to align project objectives.
• Define project scope, goals, deliverables, and milestones in alignment with client requirements.
  
  
  

2. Client Management

• Serve as the main point of contact for clients throughout the project lifecycle.
• Conduct regular meetings, updates, and presentations to maintain client satisfaction and transparency.
• Provide creative and operational solutions to meet client expectations.
  
  
  

3. Budgeting & Financial Control

• Prepare cost estimates, quotations, and project budgets.
• Track expenses, manage vendor invoices, and ensure profitability.
• Negotiate with suppliers and contractors to ensure cost-effectiveness.
  
  
  

4. Production & On-Site Execution

• Supervise event setup, installation, and dismantling to ensure quality and safety standards.
• Coordinate logistics including transportation, material handling, and manpower scheduling.
• Handle troubleshooting and on-site decision-making during event execution.
  
  
  

5. Quality & Compliance

• Ensure adherence to brand guidelines, design standards, and safety regulations.
• Conduct post-event evaluations to assess project success and areas for improvement.
  
  
  

6. Team Leadership

• Manage internal project teams and external vendors.
• Assign tasks, monitor performance, and ensure timely completion of deliverables.
• Foster collaboration and effective communication across departments.
  
  
  

Qualifications & Requirements:

• Bachelors degree in Event Management, Marketing, Business Administration, or related field.
• 5+ years of experience in project or event management within an exhibitions, events, or agency environment.
• Proven experience handling large-scale events, exhibitions, or corporate activations.
• Strong budgeting, scheduling, and vendor management skills.
• Excellent communication, negotiation, and leadership abilities.
• Proficient in Microsoft Office, project management tools (e.g., Monday.com, Asana), and design file handling (AutoCAD, 3D renderings a plus).
  
  
  

Ability to travel and work flexible hours, including weekends or late nights during event setup and breakdown