Examinations Officer - Yas American Academy

Job Description

Aldar Education are currently seeking an outstanding Examination Officer for Yas American Academy in Abu Dhabi commencing February 2025.

Yas American Academy opened in September 2016 providing high-quality education to the Emirate. The children are taught the Massachusetts Common Core Curriculum tailored to be meaningful to children attending the school, alongside the local curriculum of Arabic, Islamic Studies, and Social Studies. Facilities at the school are excellent and include a large astroturf field, two swimming pools, well-stocked library, a large multi-purpose sports hall, an auditorium ,and outdoor play areas.

We provide a warm, friendly, and supportive environment where students enjoy learning and achieving in an atmosphere of mutual respect and trust. In a short period of time the school has achieved outstanding levels of progress and attainment, supported by rigorous tracking of assessment data. We have highly dedicated and talented staff, mainly from the USA/UK, who work in partnership with parents to ensure success for all.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

• Liaise with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, Heads of Years, teachers, reception staff, site staff, IT staff and awarding organizations
• Be aware of examination changes each academic year and communicate any changes to SLT and Heads of Department
• Manage invigilators - this includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
• Update examination-related policies
• Manage the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals etc.
• Communicate the examination entry process to parents and students
• Manage the examination preparation process. This includes preparing examination timetables for students and staff; creating seating plans for each examination room; briefing candidates, staff and parents; receiving, checking and securely storing confidential examination materials; administering internal assessments etc.
• Support the process relating to access arrangements (for example; supporting the SENCo in making applications, rooming, training invigilators, managing emergency access arrangements etc.)
• Manage examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts
• Conduct all staff training on examination regulations
• Contingency plan for examinations
• Manage examination results - this includes accessing results electronically/downloading results from awarding body secure sites and preparing for results to be disseminated to each student/candidate and SLT
• Deal with requests and administer post-results services
• Issue examination certificates
• Administer external examinations (GCSEs/A Levels/AP, CATs, GL assessments, PISA, TIMMS, MOE) in line with awarding bodies and their regulations.
• Support the internal examinations process (mock and end of year examinations) – including coordinating the examination Timetable in conjunction with Heads of Department and Heads of Year, communicating this to students and parents.
• Facilitate examination entries via Engage and the examination bodies entry systems, including the entries for MOE, PISA, and TIMMS examinations.
• Liaise with finance regarding entries and examination costs
• Liaise with external parties such as named media outlets when publicizing examination results
• Organize all examination results day celebrations (this includes events such as awards evenings and celebratory breakfasts) for parents and students
• Support with the end-of-year results upload to ESIS
• Coordinate Board exam results entry onto Esis.
• Manage and monitor the results change documentation and process for ADEK.
  
  
  

Qualifications

Minimum Qualifications:

• A’ Level/NVQ/High School Certificate (will need to be attested)
  
  
  

Minimum Experience:

• Experience in a similar role
  
  
  

Job Specifics, Knowledge & Skills:

• Use of Microsoft Office, Results Plus and Cambridge examination portals, Engage, and ESIS
• Excellent literacy and communication skills (both written and spoken) as a large part of the role involves communicating with SLT, exam board representatives (including moderators and assessors), Heads of Department, students, and parents
• The confidence to design and conduct training on examination procedures for staff and students
• Overall the successful candidate will be an enthusiastic, solution-focused professional who has a flexible approach to work, one who is willing to take the initiative, work as part of a team in a high-achieving organization, and hit the ground running
  
  
  

This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.