Examinations Officer - Yasmina British Academy

Aldar Education are currently seeking an outstanding Examination Officer for Yasmina British Academy in Abu Dhabi commencing Immediately.

Yasmina British Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Yasmina British Academy is an exceptional place to work. It has an exciting, diverse and progressive learning community that annually produces some of the very best I/GCSE and A Level result in the UAE. The Academy is extremely proud of its recent ADEK inspection, which rated Yasmina British Academy as 'Outstanding' in all six performance standards, putting it amongst the top schools in the UAE and Middle East.

From the start of the Academic Year 2024/25, Yasmina British Academy is moving to a new multi-building campus incorporating state of the art facilities that will enable our teachers and students to flourish, fostering a future focused educational experience while also delivering on our environmental commitments to supply sustainable schools to the UAE.

This incredible facility will be more than just a school, acting as a social, sporting and performance hub for both the local and international communities of the city. The new campus enables us to add even more value to our currently outstanding educational provision, whilst utilising the reputation of Aldar Academies' brand to positively impact the lives of our learning community in the UAE.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Requirements

• ‘A’ Level/NVQ/High School Certificate (will need to be attested).
• Experience in a similar role.
• Use of Microsoft Office, Results Plus and Cambridge examination portals, Engage and ESIS
• Excellent literacy and communication skills (both written and spoken) as a large part of the role involves communicating with SLT, exam board representatives (including moderators and assessors), Heads of Department, students and parents
• The confidence to design and conduct training on examination procedures for staff and students
• Overall the successful candidate will be an enthusiastic, solution focused professional who has a flexible approach to work, one who is willing to take initiative, work as part of a team in an high achieving organisation and hit the ground running
• A clean enhanced Disclosure and Barring Services check or police check.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

To organise, manage and conduct internal and external examinations for the Secondary school in accordance with the rules and regulations of the examination boards. To ensure that the school is always beyond reproach in the conduct of its examinations.

Main Duties

• Liaise with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, Heads of Years, teachers, reception staff, site staff, IT staff and awarding organisations.
• Be aware of examination changes each academic year and communicate any changes to SLT and Heads of Department
• Manage invigilators - this includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
• Update examination-related policies
• Manage the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals etc.
• Communicate examination entry process to parents and students
• Manage the examination preparation process. This includes preparing examination timetables for students and staff; creating seating plans for each examination room; briefing candidates, staff and parents; receiving, checking and securely storing confidential examination materials; administering internal assessment etc.
• Support the process relating to access arrangements (for example; supporting the SENCo in making applications, rooming, training invigilators, managing emergency access arrangements etc.)
• Manage the examination calendar for both examination and NEA components, ensuring publication of exam calendars, clash timetables and communication with stakeholders.
• Manage examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts .
• Conduct all staff training on examination regulations.
• Contingency plan for examinations
• Manage examination results - this includes accessing results electronically/downloading results from awarding body secure sites and preparing for results to be disseminated to each student/candidate and SLT Deal with requests and administering post-results services
• Issue examination certificates
• Administer external examinations (GCSEs, A Levels, CATs, GL assessments, PISA, TIMMS, MOE) in line with awarding bodies and their regulations.
• Support the internal examinations process (mock and end of year examinations) – including coordinating the examination Timetable in conjunction with Heads of Department and Heads of Year, communicating this to students and parents.
• Facilitate examination entries via iSAMS and the examination bodies entry systems, including the entries for GL Assessments, MOE, PISA and TIMMS examinations.
• Liaise with finance regarding entries and examination costs
• Liaise with external parties such as named media outlets when publicizing examination results
• Organize all examination results day celebrations (this includes events such as awards evenings and celebratory breakfasts) for parents and students
• Support with the end of year results upload to ESIS
• Coordinate Board exams results entry onto ESIS for years 11, 12 and 13
• Manage and monitor the results change documentation and process for ADEK
• Support with the QA of curriculum information booklets to ensure examination/assessment information is accurate, including KS4 & KS5 Options and Curriculum offer booklets.