Executive Administrator - SU
AD Ports Group
Date: 2 weeks ago
City: Abu Dhabi
Contract type: Full time
Job Description
Provide support in the day-to-day administrative operations including managing the Manager’s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
Responsibilities
Core Responsibilities
Core Responsibilities
Provide support in the day-to-day administrative operations including managing the Manager’s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
Responsibilities
Core Responsibilities
- Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
- Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
- Facilitate internal communication between the Unit and other departments within the same Unit.
- Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
- Responsible for all the external communications with external stakeholders.
- Assist in the execution of corporate events and meetings.
- Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
- Track the budget in the Unit and highlight any issue for further consideration.
- Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
Core Responsibilities
- Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
- Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
- Facilitate internal communication between the Unit and other departments within the same Unit.
- Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
- Responsible for all the external communications with external stakeholders.
- Assist in the execution of corporate events and meetings.
- Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
- Track the budget in the Unit and highlight any issue for further consideration.
- Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
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