Executive Assistant

Job Title: Executive Assistant

Location: Dubai

Salary: Up to AED 13,000

Job Code: 140/001/522

Industry: Plastic

Job Responsibilities:

• Proactive diary management ensuring effective prioritization of activities and progress chasing with various levels of employees, customers, and external agents which could be internal and external.
• Front line of reception/filtration for all the calls that are incoming to the management team with response in time through the demonstration of excellent customer care at all times.
• Taking down all the messages that are directed to the management team and passing on the same on time.
• Coordinating and making arrangements for all the meetings as per the management team's schedule.
• Preparation of meeting minutes and ensuring they are communicated to the relevant parties internally and externally.
• Office management of the management team in an organized manner which shall including filing of all the documents (hard copy and electronic) such that it can be checked at any point in time.
• Dealing with routine correspondence acting as an email filter and ensuring all the queries, emails, and clarifications are responded to on time without any delay.
• Managing sensitive information and ensuring that its confidentiality is always maintained.
• Effective usage of the various packages or applications to record and retrieve information such that the paper flow is minimized, and information is available on time.
• Liaison with the senior members of the team and with external agencies wherever deemed necessary and ensure the tasks are completed on time.
• Taking the dictation as per the requirements and to transform the same in the form of a memo or circular from the desk of the management team.
• Support the management team in various research activities that could be related to the products, competitors, markets, etc., and provide the information through a pictorial representation or in a report form.
• Ensure that all the payments related to the management team telephone, Vehicle registration, and credit card are completed on time as per the schedule without any delay.
• Arranging travel and accommodation during all the travel made by the management team and ensuring the arrangements are in place.

Job Requirements:

• Minimum 6 years of experience as an Executive Assistant.
• Graduate in any stream.
• Strong knowledge of MS Office.
• Strong presentation skills.
• Proficiency in complex data management and multitasking.
• Excellent analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Attention to detail and a high degree of accuracy.