Executive Assistant

We are looking for a motivated and detail-oriented Executive Assistant to provide dedicated support to our CEO. This role demands excellent organizational abilities, a high level of professionalism, and the capacity to manage confidential matters with utmost discretion. The ideal candidate will have substantial experience in executive-level support and thrive in a fast-paced corporate environment. Preference will be given to male candidates who can speak Malayalam.

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Company Overview:

We are a diversified group headquartered in Sharjah, UAE, with over various locations across the region. Our portfolio includes companies in trading, interior design and fit-out services, and construction. With a strong reputation for quality and excellence, we strive to deliver the best solutions to our clients across various sectors.

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Key Responsibilities:

• Calendar Management: Coordinate and manage the CEO’s schedule, ensuring efficient time management and minimal conflicts.
• Travel Arrangements: Organize international and domestic travel, including flights, accommodations, and itineraries.
• Communication Management: Act as the point of contact for internal and external communications on behalf of the CEO.
• Meeting Preparation: Prepare agendas, briefings, and materials for meetings; take minutes and follow up on action items.
• Project Management: Assist in tracking, coordinating, and managing projects to ensure timely completion.
• Administrative Task Management: Handle various administrative tasks, such as expense reports, document management, and office-related coordination.
• MIS Report Analysis: Review and analyze reports, providing insights to support decision-making.
• Confidential Matters: Handle sensitive information with the utmost discretion and confidentiality.
• Liaison: Maintain strong relationships and ensure effective communication with internal and external stakeholders, including board members, executives, and key clients.
• Office Management: Oversee and maintain the CEO's office, ensuring it is well-organized, fully equipped, and operational. Manage expense-related tasks, including budgeting and tracking expenditures.

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Qualifications and Skills:

• Experience: Minimum of 3 years as an Executive Assistant, preferably in a corporate environment.
• Multitasking: Proven ability to manage multiple tasks simultaneously and prioritize effectively.
• Organizational Skills: Excellent organizational and time management skills, with strong attention to detail.
• Communication: Exceptional written and verbal communication skills.
• Technology Proficiency: Proficient in office software, including Microsoft Office and Google Workspace.
• Problem-Solving: Strong ability to think critically, anticipate needs, and proactively address challenges.
• Professionalism: Demonstrates a high level of professionalism, integrity, and discretion when handling confidential matters.
• Education: Bachelor’s degree required.
• Language Skills: Proficiency in both Malayalam and English.

What We Offer:

• Competitive salary and benefits
• A dynamic and supportive work environment
• Opportunities for professional growth and development

How to Apply:

If you are an organized and proactive professional looking to make an impact, we would love to hear from you! Please submit your CV/Resume via the application link: https://forms.gle/QmkTeugmVanFKfn18.