Executive Assistant
Tafaseel Group Holding
Date: 13 hours ago
City: Dubai
Contract type: Full time
Job Overview:
We are seeking a highly organized and proactive Executive Assistant for our Group CEO & Managing Partner. The ideal candidate will manage a range of administrative tasks, ensuring smooth day-to-day operations. This role requires exceptional time management skills, discretion, and the ability to work independently.
Key Responsibilities:
We are seeking a highly organized and proactive Executive Assistant for our Group CEO & Managing Partner. The ideal candidate will manage a range of administrative tasks, ensuring smooth day-to-day operations. This role requires exceptional time management skills, discretion, and the ability to work independently.
Key Responsibilities:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Manage information flow in a timely and accurate manner.
- Organize and maintain the CEO’s calendar, scheduling meetings and appointments.
- Arrange travel plans, accommodations, and itineraries.
- Track daily expenses and prepare financial reports (weekly, monthly, quarterly).
- Draft and format internal and external communications, including memos, emails, presentations, and reports.
- Take minutes during meetings and ensure follow-ups on action points.
- Screen and direct phone calls, emails, and correspondence.
- Maintain an organized filing system for confidential documents.
- Bilingual proficiency in English & Arabic (verbal and written).
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with attention to detail.
- Familiarity with office equipment and digital tools (e.g., e-calendars, scanners, and cloud storage).
- High level of professionalism, discretion, and confidentiality.
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