Executive Assistant

Agile Consultants


Date: 2 weeks ago
City: Dubai
Contract type: Full time

Job Title: Executive Assistant

Location: Dubai

Salary: Up to AED 8,000

Job Code: 290/002/873

Industry: Equipment Trading


Job Brief:

Our client in the equipment trading industry is looking for a highly organized and detail-oriented Executive Assistant to support the Chief Operating Officer (COO). This role is responsible for managing schedules, coordinating projects, and ensuring the smooth operation of the executive office. The ideal candidate will be proactive, professional, and capable of handling confidential information with discretion while liaising effectively with internal teams and external stakeholders.


Job Responsibilities:

Calendar & Travel Management:

  • Manage the COO’s calendar, prioritize appointments, and ensure optimal schedule efficiency.
  • Coordinate travel arrangements including flights, accommodation, transport, and itineraries.

Communication & Correspondence:

  • Act as the gatekeeper for the COO’s communications.
  • Screen calls, respond to emails, and draft memos, letters, and reports as needed.
  • Ensure clear and timely communication with all departments and external parties.

Executive & Departmental Coordination:

  • Liaise with department heads to ensure timely submission of KPIs, financial reporting, and approval workflows.
  • Support cross-functional projects and initiatives to meet organizational goals.
  • Assist with the planning and execution of high-level meetings and events.

Project & Event Support:

  • Track progress of special projects and compile relevant research and documentation.
  • Organize executive-level events, off-sites, and internal meetings.

Expense & Office Management:

  • Prepare, reconcile, and submit the COO’s expense reports.
  • Maintain records of departmental expenses and ensure budget adherence.
  • Ensure a well-maintained and organized executive workspace.


Job Requirements:

  • Bachelor’s degree or equivalent work experience in a relevant field.
  • Minimum 5 years of experience in a similar role supporting senior-level executives.
  • Excellent time management, organization, and multitasking abilities.
  • Strong written and verbal communication skills.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong interpersonal skills and ability to interact with all levels of management.
  • Discretion and professionalism when dealing with sensitive information.
  • Project coordination experience is a plus.


How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Site Engineer

Urban Ridge Supplies, Dubai
14 minutes ago
Requirement:Bachelor’s Degree in Civil Engineering or related field.Proven experience in high-rise building construction projects. (Min 4 years experience)Strong technical knowledge of civil, structural, and MEP worksKey Responsibilities:Site Supervision:Monitor daily construction activities and ensure work is carried out as per the approved drawings and specifications.Supervise structural, architectural, MEP, and finishing works of the high-rise building.Coordinate with contractors, subcontractors, and consultants for...

MARKET RESEARCH ANALYST

KILONEWTONS, Dubai
17 hours ago
Job Title: Market Research Analyst Location: Dubai, UAE Experience: 5+ Years Website: www.kilonewtons.com About The RoleKILONEWTONS is seeking a sharp and analytical Market Research Analyst to join our team in Dubai. The ideal candidate will have 5+ years of experience in collecting, analyzing, and interpreting market data to drive business decisions in the engineering and construction sector. Key Responsibilities Conduct...

IT Operation Engineer

Capgemini, Dubai
18 hours ago
IT Operations SupportTechnical SkillsMinimum 5 years of experience in T24 & Operations Management.Basic knowledge of UNIX, AIX, Windows 2003/2008/2012.,Automation Skills (APP Dynamics, Shell Scripting, DB Scripting, Python)Core Banking T24 (basic understanding).Control-M, Data Center Operation.NetBackup, Veritas, Networker.Ticketing systems (ServiceNow).Basic understanding of Intellect core banking system, Murex, GLCMS, and TI Plus application.Understanding of change management process.Functional SkillsCore (EB), COB Process, Archival.Process optimization,...