Executive Assistant

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.

JOB PURPOSE:

Looking for a sharp, reliable Executive Assistant to support a senior executive leading transformation and culture initiatives at one of the region’s top banks. This role calls for someone who thrives in fast-paced, evolving environments - managing complex calendars, coordinating across stakeholders, and keeping priorities on track with discretion and calm. You’ll be the operational anchor in a dynamic, high-trust partnership. Familiarity with transformation, culture, or human capital-related work is a plus, especially if you bring a natural sensitivity to people dynamics, tone, context, and influence. We value individuals who are composed, proactive, and bring a steady, solutions-focused energy to their work, someone who helps things move forward with clarity and quiet confidence.

KEY ACCOUNTABILITIES:

Generic Accountability

• Provide a complete secretarial and administrative service to the EVP, Organisation & Culture Transformation to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
• Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
• Provide time management / diary service for the EVP, Organisation & Culture Transformation to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
• Arrange meetings called by the EVP, Organisation & Culture Transformation. Draft the topics of the agenda and prepare minutes of meetings as required.
• Provide efficient personal assistance and correspondence support to EVP, Organisation & Culture Transformation, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
• Act as first point of contact for both internal and external parties who wish to contact or meet the EVP, Organisation & Culture Transformation and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the EVP, Organisation & Culture Transformation.
• Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
• Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
• Screen and respond to incoming calls for the EVP, Organisation & Culture Transformation and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the EVP, Organisation & Culture Transformation as instructed and as per procedures.
• Assist the EVP, Organisation & Culture Transformation in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
• Review, develop and improve on establish work flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
• Perform other similar or related duties as required or assigned by the Line Manager.

Minimum Qualification

• Bachelor’s degree or related discipline.

Minimum Experience

• 5 - 7 years’ relevant experience in the similar positions