Executive Assistant

Job Title: Executive Assistant

Location: Dubai

Salary: Up to AED 10,000

Job Code: 265/001/898

Industry: Manufacturing

Job Brief:

A reputed global company in Dubai is hiring an Executive Assistant to the Country Managing Director. This role is ideal for candidates with 5+ years of experience as an Executive Assistant or Personal Assistant in Dubai, especially within multinational companies. The Executive Assistant will manage complex schedules, support senior leadership, coordinate with internal departments, and ensure smooth delivery of projects and communications. Candidates must be proficient in Excel, PowerPoint, and business communication, with a proactive approach and ability to work independently.

Job Responsibilities:

• Manage scheduling, coordination of meetings, travel arrangements, and diary management for the Country MD.
• Ensure all direct reports of the Country MD compliance in relation to travel management and other administrative compliance.
• Create and maintain documents for Country MD.
• Prepare and maintain presentations, reports, and other key documents for the MD.
• Facilitate, prepare, and ensure the smooth execution of Town Hall and other leadership meetings by coordinating with divisional representatives and key stakeholders to gather all necessary information.
• Collaborate with HR in preparation of Organogram in relation to business needs and share with Country MD.
• Support event planning in coordination with the marketing team, aligning materials and requirements with the MD.
• Create professional internal communication messages on various platforms to the division for strategic initiatives, local announcements, action plans, newsletters, etc.
• Provide ongoing communication support in line with the division’s communication plan.
• Lead and coordinate cross-functional projects, ensuring participants follow through on agreed actions.
• Organize on-site and off-site meetings, including location booking, catering, setting agendas, & taking meeting minutes.
• Handle confidential personnel and business information with discretion.
• Review expense reports and get approval from Country MD as well as the creation of the Travel expense reports for Country MD when needed
• Manage local facility activities as instructed by the MD.
• Collect necessary data from departments to generate reports and strategic documents.
• Assist the MD with correspondence, research, and document drafting.
• Maintains MD’s appointment schedule by planning and scheduling meetings, conferences, tele-conferences and travel.
• Perform additional tasks and special projects as assigned by the MD.
• Knowledge of Digital Marketing would be an advantage.

Job Requirements:

• Minimum 5 years of experience in a similar role within a global / multinational organization.
• Strong written and oral communication skills.
• Highly proactive, organized, and deadline-driven.
• Capable of independently creating and delivering presentations.
• Proficient in Excel and PowerPoint.
• Self-motivated with the ability to collaborate cross-functionally and manage multiple priorities.