Executive Assistant

Burjline Builders


Date: 3 weeks ago
City: Dubai
Contract type: Full time
Knowledge:

  • Proficient in English and Arabic;
  • Proficient in MS Office Software.

Job Objective:

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities:

Office Correspondence:

  • Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
  • Proofread and disseminate correspondences to the related internal and external parties;
  • Provide administrative and clerical support to department’s team members;
  • Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
  • Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

Calendar Management:

  • Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
  • Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
  • Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events:

  • Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
  • Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;
  • Records Management:
  • Setting up and manage both electronic and paper filing systems;
  • File and retrieve corporate documents, records, and reports.

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