Executive Assistant (Asset Management)

Company Description

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.

We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry. 

Job Description

Provide end to end secretarial and administrative support exclusive to Asset Management department in order to facilitate effective and smooth business operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

Key Accountabilities

• Provide complete executive assistance and administrative support to the management, to facilitate the smooth functioning of the department / business unit processes and allow him to concentrate on mainstream activities.
• Observe confidentiality procedures and register and track accountable documentation to ensure security and control
• Provide time management to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
• Arrange meetings, draft the topics of the agenda and prepare minutes of meetings as required.
• Provide efficient personal assistance and correspondence support, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
• Act as first point of contact for both internal and external parties and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed.
• Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
• Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
• Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SMD as instructed and as per procedures.
• Assist in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
• Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines;
• Perform other similar or related duties as required or assigned by the Line Manager.
  
  

Qualifications

Minimum Qualifications:

• Bachelor’s degree preferred.
  
  

Minimum Experience

• 5+ years of experience.
• Previous experience supporting C-Suite or ExCo level Management preferred.
• Financial Services experience preferred. Ideally international banking.
  
  

Knowledge, Skills, And Attributes

• Ideally knowledgeable in agile and scrum methodology.
• Excellent communication skills;
• Experience in office management and handling of admin tasks;
• Experience in researching and knowledge acquisition (documents, presentations, spreadsheets…).