Executive Assistant cum Administrative Officer at Sunmarke School - #43972

Jobs for women in Dubai and UAE


Date: 2 weeks ago
City: Dubai
Contract type: Full time

Executive Assistant cum Administrative Officer at Sunmarke School

Administration

Listed On: 13 February 2024

Expires On: 13 March 2024

Dubai Sunmarke School is looking to hire an Executive Assistant cum Administrative Officer in Dubai, with an immediate start date.

Job Purpose:

The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team.

This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.

  • Devising and maintaining office systems, including data management and filing;
  • Take notes at meetings or to provide general assistance during presentations.
  • Screening telephone calls, enquirers and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of Seniority;
  • Organizing and maintaining diaries and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT;
  • Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the secondary schools' leadership team, ensuring accurate filing and distribution of meeting minutes.
  • Identify, prepare, and compile necessary materials to ensure the SLT have the appropriate information for meetings, reports, presentations, and special projects.
  • Responsible for organizing and maintaining the SLT’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
  • Carrying out background research and presenting findings;
  • Liaise with internal administration and marketing (various) departments to create and implement projects.
  • Ensure necessary records are maintained that can readily provide current, accurate and accessible information
  • Provide senior level administrative support to the directors through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
  • Act as liaison between the directors and staff to ensure appropriate coordination and follow-up on day-to-day issues
  • Provide coordination support to the Senior Management Team and academic staff
  • Coordinate all logistics for Board meetings
  • Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase requisition orders as needed.
  • Own and improve existing processes that support the School Leadership team; and
  • Support the SLT members with various ad-hoc projects and other administrative duties as needed.

Job Specification:

We will be excited to hear from you if you...

  • Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.
  • Experience in a school or an education sector in the UAE is preferred but not essential.
  • An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
  • Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
  • Good technical understanding and should be able to grasp, understand & use various software & tools
  • Ability to work effectively in a cross-functional team environment.
  • Ability to manage and prioritize multiple projects and tasks simultaneously.
  • Experience in writing business correspondence
  • Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
  • Ability to take initiative to manage workflow and priorities
  • Excellent organizational skills and multi-tasking ability
  • Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
  • Sound judgment and ability to maintain confidentiality.

To Apply:

Interested candidates can apply through: http://fortes.co/Careers

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