Executive Assistant - Dubai DET

TALENTMATE


Date: 3 weeks ago
City: Dubai
Contract type: Full time
Job Description

Knowledge

  • Proficient in English and Arabic;
  • Proficient in MS Office Software.

Job Objective

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities

Office Correspondence:

  • Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
  • Proofread and disseminate correspondences to the related internal and external parties;
  • Provide administrative and clerical support to department’s team members;
  • Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
  • Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

Calendar Management

  • Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
  • Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
  • Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events

  • Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
  • Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;
  • Records Management:
  • Setting up and manage both electronic and paper filing systems;
  • File and retrieve corporate documents, records, and reports.

Job Details

Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.qureos.com/ Job Function: Administrative Support Company Industry/

Sector: IT Services and IT Consulting

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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