Executive Assistant - Legal

We are currently seeking an experienced EA to be based in our clients Abu Dhabi office, supporting a legal team.

Key Responsibilities:

• Conduct standard administrative duties such as managing phone calls, routing mail, maintaining files, and managing attorney calendars.
• Process attorney emails (with permission), organise folders, and keep attorneys updated on priorities.
• Anticipate and address attorney needs proactively, offering solutions and resolving conflicts.
• Prepare engagement letters and client memos, and maintain client/matter number lists for new business processes.
• Maintain accurate records using tracking charts, focusing on billing and new business.
• Utilise tools like Excel and PowerPoint to assist attorneys.
• Coordinate complex travel arrangements and assist with visa requirements.
• Prepare check requests and ensure timely vendor payments.
• Delegate tasks to other departments, ensuring accurate and timely completion.
• Perform additional support services as required, including document handling and quality control.
• Maintain a reliable in-office presence to support administrative functions and client services.

Qualifications:

• Proficiency in Word, Outlook, Excel, and PowerPoint, with the ability to learn new software.
• Strong attention to detail and ability to manage multiple projects with shifting priorities.
• Capable of working independently and collaboratively within a team.
• Flexibility to adjust work hours to meet business needs.
• High level of professionalism and ability to handle confidential information.
• Must be available to work in the office at least four days per week.
• A-Level or equivalent education preferred, with a minimum of three years of office experience, or a combination of education and experience.
• Must have experience in a similar professional services environment.