Executive Assistant to Principal

Job Title : Executive Assistant to Principal

Category : Education/Training/Teacher/School

Sunmarke School, Dubai, United Arab Emirates

Posted Date : 12/05/2019

Job Description

Job Purpose:

The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to support the day-to-day operations of the larger School Leadership team.

Main Accountabilities

To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal’s office exercising confidentiality, tact and diplomacy

Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,

Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office;

Identify, prepare, and compile necessary materials to ensure the Principal has appropriate information for meetings, reports, presentations, and special projects;

Responsible for organizing and maintaining the Principal’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.

Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description

Serve as the administrative liaison to the various committees within the school

Devising and maintaining office systems, including data management and filing

Take notes at meetings or to provide general assistance during presentations

Screening telephone calls, enquirers and requests, and handling them when appropriate

Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.

Meeting and greeting visitors at all levels of Seniority

Organizing and attending meetings and taking dictation and minutes

Liaise with internal administration and marketing departments to create and implement projects.

Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information

Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)

Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues

Own and improve existing processes that support the School Leadership team; and

Support the Principal with various ad-hoc projects and other administrative duties as needed.

Job Specification

We will be excited to hear from you if you

Are a graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment

Are an excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;

Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization;

Have strong organizational, problem-solving and data-gathering skills and are able to handle multiple shifting priorities;

Are meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages

Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and

Are flexible, resourceful and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.

Possess excellent IT skills and organizational skills are essential, as is the ability to work on your own initiative.

Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.

Have excellent organizational skills and multi-tasking ability

Good technical understanding and should be able to grasp, understand & use various software & tools

Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.

Sound judgment and ability to maintain confidentiality

Candidates are invited to complete our Online Application by visiting: http://forteseducation.com/Careers/Current-Openings

Benefits Offered : As per the UAE law

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