Executive Assistant to the CEO

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide top-tier administrative support to the CEO. The ideal candidate will be able to efficiently manage multiple executive tasks in a fast-paced environment, demonstrating exceptional communication, multitasking, and decision-making abilities. This role requires discretion, the ability to manage confidential information, and the capability to work independently while ensuring the CEO’s schedule and priorities are effectively managed.

Key Responsibilities

• Executive Support: Provide comprehensive administrative assistance to the CEO, managing their calendar, scheduling meetings, coordinating travel, and preparing necessary materials for meetings.
• Communication Management: Serve as the primary liaison between the CEO and internal/external stakeholders, managing requests and ensuring timely, effective communication.
• Email Management: Efficiently manage and prioritize the CEO’s email inbox, filtering and responding on their behalf, drafting replies as needed, and ensuring urgent matters are addressed promptly.
• Document Preparation: Draft, review, and edit correspondence, reports, presentations, and other key documents for the CEO to ensure clarity and professionalism.
• Meeting Coordination: Organize and coordinate meetings, events, and conferences for the CEO, including preparing agendas, managing logistics, and following up on action items.
• Travel Management: Handle complex travel arrangements, including domestic and international flights, accommodations, and transportation, ensuring seamless planning and coordination.
• Confidentiality: Exercise discretion and maintain confidentiality when handling sensitive business and personal matters related to the CEO.
• Project Support: Assist the CEO with special projects, tracking progress, and ensuring deadlines are met while maintaining a focus on delivering results.
• Strategic Support: Provide high-level assistance in monitoring business activities and help prioritize key decisions and initiatives that align with the CEO’s strategic goals.
  
  

Requirements

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Experience: Minimum of 3 years of experience supporting senior executives in an Executive Assistant or similar role, ideally within a fast-paced corporate environment.
• Skills:
• Exceptional organizational and time-management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to prioritize, manage multiple tasks, and work efficiently under pressure
• Strong problem-solving and decision-making capabilities
• High level of confidentiality and discretion
• Ability to work independently, take initiative, and be proactive
• Exceptional attention to detail
  
  

Personal Qualities

• Proactive, resourceful, and a collaborative team player
• Excellent interpersonal skills with the ability to engage with high-level executives and stakeholders
• Ability to remain composed and thrive under pressure in a dynamic and ever-changing environment