Executive Assistant to the Principal and SLT Role Profile

Job Overview

The role of Executive Assistant to the Principal and SLT is a pivotal position at the heart of our school’s leadership. You will be the organisational backbone, communication bridge, and calm voice of reason in a fast-paced and people-centred environment. You will work closely with the Principal and Senior Leadership Team (SLT) to ensure that the school runs smoothly, front-of-house operations reflect our high standards, and every parent, staff member, and visitor experiences our warm, professional culture

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities

Executive Support & Leadership Liaison

• Manage the Principal’s diary, communication, correspondence and confidential records.
• Serve as the key point of contact between the Principal/SLT and internal or external stakeholders.
• Represent the Principal with professionalism and discretion, acting as their voice in day-to-day coordination of key messages, staff briefings, meetings, and school-wide expectations.
• Assist with budgeting and financial administration, including accurate tracking of Principal-related expenses.
  
  

Reception Oversight & Front-of-House Leadership

• Line manage the reception team, ensuring outstanding customer service and day-to- day operational excellence.
• Oversee all front-of-house procedures, including visitor management, school email and phone communications, and hospitality for events and inspections.
• Ensure that all reception and administrative staff uphold the school’s values and culture in their daily interactions.
  
  

Parent Experience & Cross-School Coordination

• Work closely with the Marketing Officer, Admissions Team, Facilities and IT to ensure smooth running of parent-facing events, welcome days, and community celebrations.
• Support the planning and delivery of parent engagement experiences, from information evenings to cultural and award events.
• Act as a key liaison with families, handling sensitive communications and responding to queries with care and clarity.
  
  

Inspection & Accreditation Coordination

• Take lead responsibility for updating the DSIB/inspection portal and preparing required documentation for visits.
• Coordinate logistics and communication during external inspections, accreditations, and audits, acting as the central liaison for all departments.
• Ensure the school is inspection-ready at all times by maintaining accurate records and clear protocols.
  
  

Systems, Problem-Solving & Communication

• Maintain clear systems and protocols for SLT communication, scheduling, and school-wide updates.
• Proactively identify and solve issues, coordinating across departments to ensure seamless daily operations.
• Model a solution-focused mindset and demonstrate emotional intelligence and professionalism in every interaction.
• Support whole-school initiatives aligned to wellbeing, safety, and community culture.
  
  

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for School’s property and equipment
• Safeguard students
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that, all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school
  
  

Qualities and Expectations

• Exceptionally organised and dependable, with outstanding attention to detail.
• A calm, proactive communicator who interacts positively with students, staff, and families.
• Discreet, trustworthy, and confident working with highly confidential information.
• Emotionally intelligent, solutions-focused, and committed to accountability with kindness.
• A proud ambassador of the Principal’s vision and the school’s mission to Go Beyond.
  
  

Working Hours & Leave

• Monday to Thursday: 7:15am – 3:45 pm and Friday: 7:15 am – 12:15 pm
• Availability required outside regular hours for key school events inspections or emergencies, as agreed with the Principal.
• Follows academic staff leave, excluding the summer where a return is expected two weeks prior to the start of the academic year to support leadership preparation and new staff induction.
  
  

Line Management

• Reports directly to the Principal.
• Works closely with the Heads of School, SLT, Reception, and cross-functional leads (Marketing, Admissions, Facilities, IT, HR).
  
  

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply