EXECUTIVE, PROJECT MANAGEMENT OFFICE

KPJ Selangor Specialist Hospital


Date: 8 hours ago
City: Dubai
Contract type: Contractor
General Descriptions

  • PMO Executive provides support to the Project Management Office “PMO” in overseeing and coordinating the planning, execution, and monitoring of projects across the organization.
  • This role assists in maintaining project Finance and Governance standards, preparing reports, tracking progress, and ensuring compliance with project management frameworks.
  • The PMO Executive also acts as a central point of coordination between project stakeholders, helping ensure that projects are delivered on time, within scope, and in line with business objectives.

Job Descriptions

  • IT Finance & Budget Management
  • Track IT project budgets (CAPEX & OPEX) to ensure alignment with approved allocations.
  • Monitor spending, identify cost variances, and highlight financial risks or deviations.
  • Coordinate with IT Finance and vendors on invoice verification, processing, and payment follow-up.
  • Support annual IT budgeting exercises, mid-year reviews, and exchange rate adjustments (e.g., USD rate changes).
  • Consolidate and maintain finance-related documentation for audit and reporting purposes.
  • Project Coordination (PMO Support)
  • Assist the PMO in planning, scheduling, and coordinating IT projects (e.g., ORCA, Hedwig, Beaver).
  • Maintain detailed project documentation: timelines, progress reports, risks, and action items.
  • Prepare governance materials such as business cases, project update decks, and management briefings.
  • Facilitate project meetings and follow-ups to ensure timely execution and accountability.
  • Ensure projects follow standard PMO governance and reporting frameworks.
  • Governance & Compliance Support
  • Ensure all financial and project documentation complies with internal IT governance requirements.
  • Help enforce project control standards and assist in audit preparedness for IT initiatives.
  • Support alignment with Group policies, approval workflows, and compliance frameworks.
  • Procurement & Legal Coordination
  • Work with Group Procurement on PR/PO processing, vendor registration, and compliance with procurement guidelines.
  • Liaise with Group Legal for reviews of contracts, NDAs, and agreements relevant to IT systems and services.
  • Track and maintain legal documents to ensure renewals, timelines, and project dependencies are met.

Job Requirements

  • Bachelor’s degree in finance, Business Administration, IT, or a related field.
  • Min 5 years of experience in project coordination, finance support, or IT governance roles.
  • Solid understanding of budgeting, financial tracking, and procurement workflows.
  • Experience with governance and compliance frameworks within a corporate setting is an advantage.
  • Strong organizational skills and attention to detail in documentation and reporting.
  • Proficient in Microsoft Excel, PowerPoint, and general project tracking tools.
  • Good communication skills and the ability to work with cross-functional teams (IT, Finance, Legal, Procurement).

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