Facilities Coordinator | UAE National - #52933

About GMG:

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG’s investments span four key verticals: GMG Sports, GMG Everyday Goods, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world’s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.

About the Role:

Job Description
1. Responsible for End-to-End FM activities from store opening and store closures.
2. Assisting the FM Engineers & respective BU’s on establishing new AMCs on time by coordinating with projects team, procurement team, legal team & finance team. Renewal of AMCs on yearly basis for all GMG- Retails, Non-retails, JC & Shareholders properties.
3. Follow up of quotes, materials and all necessary arrangements to support the supervisors on day-to-day requirements.
4. Purchase Requisitions are prepared & raised on time as per the purchasing guidelines & frequently followed up with Procurement on Purchase order released to support the operations.
5. Prepare advance payments & cheque request on time with finance team and follow up for payment releases.
6. Arranging required documents for Invoice process and related documents, arranging & distributing invoice to the concern supervisor, taking necessary action on urgent requirement. Receiving manual invoices from vendor and sharing with the concern personnel for approval.
7. Confirmation of Goods and Service Receivables from operations team and release GRN on SAP & P2P.
8. Following up with Service Provider, Procurement, Legal & other concern team for finalizing the AMC’s & CD’s.
9. Maintain necessary documentation system for effective storage and retrieval of information on all records related to WO’s, Purchase Orders, AMC’s, CD’s, Invoices’ and Customer acknowledgement are saved in appropriate Folders.
10. Knowledge on local market about material and suppliers, negotiation skills and Effective management of purchasing procedures. Develop new vendors for material sourcing.
11. Prepare approved vendor list and update with new vendors time to time for easy material sourcing.
12. Preparing petty cash vouchers for FM Eng. preparing OT sheets for inhouse team and submitting to payroll for approvals.
13. Update all the necessary trackers and submit weekly to the LM. (Store opening tracker, AMC Tracker, Store codes tracker, Daily Work Updates etc.)
14. On the basis of incident report, registering in insurance company & claiming for property damage.
15. Provide information on Insurance claims, overtime statement for workers, vacant apartment, chargeable to Finance & Leasing departments.
16. Update manual RM works for JC and personnel properties.

About the requirements:

Emirati Nationality with Family Book
5 working days with 2 days off.
Working hours is 9 hours.