Finance Assistant

About Rayqube

Rayqube is a leading experiential technology company creating immersive, digitally led spatial experiences for brands, government entities, and cultural institutions. We specialize in storytelling through design, leveraging interactive technologies and high-impact installations at major events and exhibitions across the region.

Job Summary

The Finance Assistant will support the finance and operations team in managing day-to-day accounting, financial documentation, vendor payments, project budgeting, and reconciliations. The role requires strong attention to detail, familiarity with event project costing, and understanding of UAE VAT compliance.

Key Responsibilities

• Accounting & Bookkeeping
• Record daily financial transactions including invoices, petty cash, and expense claims.
• Maintain accurate ledgers for project-related expenses and revenues.
• Reconcile bank statements, supplier accounts, and petty cash regularly.
• Assist in month-end closing, accruals, and financial reporting.
• Vendor & Client Coordination
• Prepare and verify supplier invoices and payment requests.
• Ensure vendor payments are made as per agreed project terms.
• Coordinate with project managers for PO approvals and expense validation.
• Follow up with clients for invoice acknowledgments and payment receipts.
• Project Cost Management
• Track and update project budgets, actual spend, and cost variances.
• Support project teams with cost estimates and profitability tracking.
• Prepare project summary sheets for management review.
• VAT & Compliance
• Ensure all supplier and client invoices meet UAE VAT requirements.
• Assist in VAT return filing and maintain documentation for ZATCA / FTA compliance.
• Prepare and maintain proper audit trails for all financial transactions.
• Reporting & Documentation
• Prepare weekly expense reports and cash flow updates.
• Maintain digital and physical filing systems for finance documents.
• Support in preparing data for audits, management reviews, and annual reports.
  
  

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–4 years of experience in finance or accounting, preferably in the event management / marketing / production industry.
• Strong understanding of UAE VAT laws and basic ZATCA/FTA regulations.
• Proficient in MS Excel, QuickBooks, Tally, or any ERP system.
• Excellent attention to detail and organizational skills.
• Strong communication and follow-up skills with internal and external stakeholders.
• Ability to work under tight project timelines and multi-task across multiple events.
  
  

Preferred

• Experience working with event budgets, vendor quotations, and project reconciliations.
• Knowledge of UAE banking procedures.
• Familiarity with project-based accounting and cost allocation.