Fit-out Coordinator

Job Objective

Fit-Out Coordinator is responsible for overseeing and coordinating all aspects of tenant and landlord fit-out projects, ensuring compliance with design, safety, and quality standards. The role involves liaising with tenants, contractors, consultants, and internal teams to facilitate the timely and efficient completion of fit-out works within commercial, retail, and residential properties.

• Project Coordination:

• Manage and oversee tenant fit-out processes from inception to completion.
• Ensure all fit-out activities comply with building guidelines, lease agreements, and local regulations.
• Coordinate between tenants, contractors, consultants, and relevant authorities to facilitate smooth project execution.
• Review fit-out proposals, ensuring alignment with design standards and company requirements.

• Compliance & Quality Control:

• Ensure that all fit-out works comply with safety regulations, health standards, and municipal codes.
• Conduct site inspections to monitor progress and adherence to approved designs and schedules.
• Address and resolve any non-compliance issues related to fit-out works.

• Tenant & Contractor Liaison:

• Act as the primary point of contact for tenants regarding fit-out requirements and procedures.
• Provide technical guidance and support to tenants and contractors throughout the fit-out process.
• Coordinate approval processes for fit-out drawings, permits, and related documentation.

• Documentation & Reporting:

• Maintain accurate records of fit-out applications, approvals, and completion reports.
• Prepare progress reports and communicate project status to management.
• Ensure all required fit-out documents, including method statements, risk assessments, and permits, are submitted and approved.

• Budget & Time Management:

• Monitor project schedules and ensure fit-out works are completed within the agreed timeframe.
• Assist in budgeting and cost control for fit-out projects, preventing cost overruns.
• Address any project delays and work on solutions to mitigate risks.

• Health & Safety Compliance:

• Enforce adherence to occupational health and safety regulations during fit-out works.
• Conduct risk assessments and ensure necessary precautionary measures are taken on-site.
• Work with safety officers to ensure compliance with workplace safety guidelines.

Qualifications and Skills:

• Bachelor's degree in Engineering, Architecture, Construction Management, or a related field.
• Minimum 2 years of experience in fit-out coordination, project management, or construction supervision.
• Strong knowledge of fit-out procedures, local building regulations, and safety standards.
• Experience in commercial, retail, or residential fit-out projects.
• Knowledge of AutoCAD and other design software is an advantage.
• Excellent communication and negotiation skills to liaise with multiple stakeholders.
• Ability to read and interpret architectural and technical drawings.
• Proficiency in project management software and Microsoft Office Suite.
• Strong problem-solving skills and the ability to work under pressure.