Franchise Hotel - Events Coordinator

This job posting is for a position at a Hotel owned and operated by an independent franchisee, not by IHG or its affiliates. IHG has no involvement in the hiring or day-to-day employment policies or practices of franchisees.

By clicking the apply button, you will be applying for a position with an independently owned and operated franchise hotel, not with IHG or its affiliates, and IHG will not be your employer.

About Us

Join voco hotels where every hotel has its unique charm, and our thoughtful hosts create a home away from home. Step by step, we're on a journey towards a sustainable future, treating the planet the same way we do our guests. Seeking individuals with as much character as our vibrant hotels. If you thrive on genuine hospitality, your place is with us at voco hotels

Your day to day

ROLE & RESPONSIBILITIES:

• Event Planning: Collaborate with clients or stakeholders to understand their event requirements, goals, and budget constraints. Create event proposals, including timelines, venues, suppliers, and all necessary resources.
• Logistics Management: Coordinate all logistical aspects of events, such as venue selection, catering, transportation, accommodations, audiovisual equipment, and other necessary supplies.
• Vendor Management: Source and manage relationships with vendors, negotiate contracts, and oversee agreements to ensure services meet quality standards and stay within budget.
• Budgeting and Financial Management: Develop and manage event budgets, keeping track of expenses, and ensuring that events are cost-effective while meeting quality standards.
• Event Promotion and Marketing: Work with marketing teams to promote events through various channels, including social media, email marketing, advertising, and other promotional strategies.
• Coordination and Supervision: Coordinate event staff, volunteers, and other personnel to ensure smooth execution of the event. Provide guidance, instructions, and support as needed.
• On-Site Management: Oversee event setup, manage on-site operations, troubleshoot issues, and ensure everything runs according to plan during the event.
• Client Communication: Keep regular communication with clients or stakeholders to update them on event progress, address concerns, and ensure satisfaction.
• Post-Event Evaluation: Conduct post-event evaluations to assess the success of the event, gather feedback from participants or clients, and identify areas for improvement.
• Problem-solving: Handle any unforeseen issues or challenges that may arise during the planning or execution of events, making quick decisions to ensure minimal disruption.
• Stay Updated: Keep up to date with industry trends, new event technologies, and best practices to enhance event planning and execution strategies.
  
  

What We Need From You

PERSON SPECIFICATIONS:

Industry Knowledge

Proven experience (usually 2-4 years) in event coordination, preferably in the hospitality or events industry.

Travel Flexibility

FUNCTIONAL PRE-REQUISITIES:

BEHAVIOURAL COMPETENCIES:

Educational Qualifications:

A bachelor's degree in hospitality management, event management, marketing, business administration, or a related field is preferred.

• Communication Skills
• Organization Skills
• Time Management Skills
• Negotiation & Budgeting Skills
• Multi-tasking
• Team player
• Customer Service Orientation
• Attention to details and creative mindset.
• Problem-Solving Skills
  
  

Years of Experience:

Max - 4 / Min - 2

Industries Acceptable From:

Hospitality, Airlines

Role Specific Qualifications & Training:

Relevant certifications in event planning can be advantageous.

Languages Required:

English

Computer and Software Proficiency:

Proficient in in event management software, Microsoft Office Suite (Word, Excel, PowerPoint), and willingness to quickly learn and adapt to new technologies.

Driving License:

Travel Availability / Time Flexibility:

World Islands - Dubai / Very Essential

Work Relationships:

Internal: Subordinates & Managers

External: Guests

What We Offer

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life.

We welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. We are an equal opportunity employer and offer opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

So, join us and you'll become part of our hotel family.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.