Freelance Project Manager (Arabic Speaker)

Job Summary

The Project Manager will work closely with the Senior Project Manager to assist in planning, executing, and closing projects. This role involves coordinating with team members and stakeholders, managing schedules, ensuring project quality, and supporting the successful delivery of projects.

Key Expectations

Beyond qualifications and experience, you are expected to demonstrate a mindset that drives great work. These expectations reflect how you collaborate, create, and deliver impact every day.

• Be curious about everything: From spatial design to storytelling to why cereal tastes better at night—curiosity is fuel. Ask questions, connect dots, stay endlessly interested.
• Challenge the obvious: If something feels too easy, too expected—it probably is. Flip it, stretch it, break it. The magic tends to live just beyond the safe zone.
• Test, learn, evolve: We experiment. We make mistakes. We figure it out. What matters is momentum, intention, and the willingness to refine and improve.
• Create with emotion: Our work should move people. Whether it’s joy, wonder, or a pause for reflection—make them feel something. If it lands flat, we’re not done yet.
• Care about the details, but keep the story in focus: Yes, every prop, comma, pixel, and cable matters—but only when it’s in service of a bigger idea that’s worth telling.

Key Responsibilities

Project Planning and Management

• Define project scope, objectives, and deliverables in collaboration with senior management and stakeholders.
• Develop detailed project plans, including timelines, resource allocation, and budget management.
• Monitor project progress, identify potential risks, and implement mitigation strategies.

Team Leadership & Collaboration

• Lead and motivate project teams, ensuring clear communication of goals, roles, and responsibilities.
• Foster a collaborative and productive team environment, resolving conflicts and facilitating decision-making.
• Provide guidance, mentorship, and performance feedback to team members.

Stakeholder Management

• Establish and maintain strong relationships with clients, vendors, and internal stakeholders.
• Communicate project status updates and issues to stakeholders regularly.
• Manage stakeholder expectations and ensure alignment with project goals.

Quality Assurance and Control

• Ensure projects are delivered to the highest quality standards and meet all regulatory and compliance requirements.
• Conduct regular project reviews and audits to identify areas for improvement.
• Implement best practices and continuous improvement initiatives.

Budget and Resource Management

• Develop and manage project budgets, tracking expenses and ensuring cost-effectiveness.
• Allocate and manage resources, including personnel, equipment, and materials, to optimize project efficiency.
• Negotiate contracts and agreements with vendors and subcontractors.

Risk Management

• Identify potential project risks and develop comprehensive risk management plans.
• Monitor and manage risks throughout the project lifecycle, implementing contingency plans as needed.
• Conduct post-project evaluations to identify lessons learned and areas for improvement.

Event Management

• Lead the planning, execution, and management of all event-related projects.
• Develop and maintain a live communications calendar.
• Ensure alignment of project deliverables with strategic direction and brand guidelines.

Brand Awareness and Adherence

• Ensure a deep understanding of the company's brand values and guidelines.
• Maintain brand integrity by adhering to established brand standards in all client communications and project deliveries.

Coordination and Communication

• Serve as the primary point of contact for events, liaising between the organization and third-party vendors.
• Coordinate with internal stakeholders (e.g., creative, media, PR, and social media teams) and external partners.
• Conduct regular meetings and provide updates to the management team.

Creative Development

• Propose strategic approaches and creative directions in line with brand visibility and positioning.
• Develop and present creative solutions for inclusion in the live communications calendar.
• Ensure the delivery of high-quality and innovative event experiences.

Performance Measurement and Reporting

• Define and align project KPIs and success criteria with stakeholders.
• Provide post-event reports detailing event performance, learnings, recommendations, and competitor analysis.
• Ensure timely submission of invoices and proof of deliveries (PODs) within stipulated timelines.

Compliance

• Ensure all activities comply with applicable laws and client policies.
• Execute necessary non-disclosure and confidentiality agreements.

Additional Responsibilities

• All the above accountabilities include but are not limited to any additional/new tasks or responsibilities assigned by the line Manager.

Job Specification

• Bachelor's degree in Project Management, Business Administration, Engineering, or a related field.
• Ideal candidate must be bilingual (Arabic and English)
• A PMP certification is preferred.
• Minimum of 5-7 years of experience in project management with a proven track record of successfully managing complex projects.
• Strong leadership and team management skills with the ability to motivate and inspire cross-functional teams.
• Excellent communication and interpersonal skills with the ability to build and maintain relationships with stakeholders at all levels.
• Proficient in project management software and tools (e.g., Microsoft Project, Asana, Jira).
• Strong analytical and problem-solving skills with the ability to think strategically and make data-driven decisions.
• Ability to work under pressure and manage multiple projects simultaneously.