Front Office Coordinator
Crescent Petroleum
Date: 4 weeks ago
City: Sharjah
Contract type: Full time
Major Functions
Directs and maintains incoming calls/fax sheet. Greets and guides Crescent visitors and guests. Provides guidance to callers about the Company’s business and office locations.
Key Responsibilities
ESSENTIAL FUNCTIONS
Administrative Support
Directs and maintains incoming calls/fax sheet. Greets and guides Crescent visitors and guests. Provides guidance to callers about the Company’s business and office locations.
Key Responsibilities
ESSENTIAL FUNCTIONS
Administrative Support
- Receives incoming telephone calls, determines purpose of caller(s) and forwards calls to appropriate personnel or department.
- Delivers and transfers messages to employees or voice mail when appropriate personnel are unavailable.
- Welcomes and guides visitors and guests and ensures best hospitality to them.
- Updates and maintains personal copy of staff directory and other resources to ensure accurate dispensing of information.
- Maintains all emergency contacts and reaches them during emergency or non – emergency situations as required.
- Ensures that only permitted people are to enter the office.
- Provides information about the Company by answering questions and requests.
- Keeps track of people coming to/going from the office.
- Manages incoming courier for all departments.
- Maintains safe and clean reception area and meeting rooms by ensuring all meetings room have required stationary/equipment.
- Performs a variety of administrative duties such as typing, faxing, copying and filing documents as required.
- Assists in the management of the various administrative requests such as transport and stationary needs by entering and marinating data into the ADMIN software module.
- Supervise arrangement for catering and setups during workshops and meetings.
- Monitors and maintains stock inventory and updates of giveaways stock (storeroom).
- 4 to 6 years’ experience in a similar ADMIN role
- Bachelor degree or diploma in any field or relevant ADMIN professional certification
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