Front Office Officer
Resume.ae- Division of Amourion Group
Date: 2 weeks ago
City: Dubai
Contract type: Full time
Job Title : Front Office Officer
Category : Education-Training-Teacher-School
Jamal Al-Ghurair Group of Companies
Posted Date : 03/31/2022
Job Description
About the job
Responsible for effective handling and maintaining of the Front Office area, keeping it organized and neat. Handle the telephone system. Welcome guests and visitors in a professional way. Responsible for company and personal courier. Meeting rooms reservations and stationary stock. POs, invoices and payment cheques coordination.
Job Responsibilities Essential duties, responsibilities and accountabilities 1. Responsible for the reception area appearance, supervising its cleanliness and tidiness. Supervise the front office/ meeting room’s office boys, making sure they perform their job properly. Make sure front office and reception area give the best 2. Receive and welcome visitors/guests and make sure they are attended by relevant receiving employee(s) in the shortest possible time or at scheduled time as appropriate. 3. Responsible for meeting rooms’ bookings, make sure meeting rooms are always tidy, well equipped and no documents/ confidential materials are left from previous meeting(s). 4. File, scan, type correspondences / documents as per business requirements in English and / or Arabic. Translate documents from Arabic to English and vice versa when required. 5. Professionally handle company incoming calls and transfer them to concerned employee(s). Take messages if required in case concerned employee is not responding/ available and ensure messages are accurately and timely delivered to concerned employees 6. Responsible for tracking incoming and outgoing courier and any other correspondences, record them in the appropriate registry (if applicable), ensure airway bills are attached for reference and make sure personal courier is personally charged to 7. Prepare Purchase Orders in SAP system for Admin-related purchases and services. Receive and verify Invoices from Suppliers, keep records for the same and forward to Finance Department for payment processing. Hand the payment cheques to Suppliers 8. Arrange purchases of stationery items, ensuring their availability at all times. Issue items to employees as and when requested.
Benefits Offered : As per the UAE low
Apply Now
Category : Education-Training-Teacher-School
Jamal Al-Ghurair Group of Companies
Posted Date : 03/31/2022
Job Description
About the job
- Job description:
Responsible for effective handling and maintaining of the Front Office area, keeping it organized and neat. Handle the telephone system. Welcome guests and visitors in a professional way. Responsible for company and personal courier. Meeting rooms reservations and stationary stock. POs, invoices and payment cheques coordination.
Job Responsibilities Essential duties, responsibilities and accountabilities 1. Responsible for the reception area appearance, supervising its cleanliness and tidiness. Supervise the front office/ meeting room’s office boys, making sure they perform their job properly. Make sure front office and reception area give the best 2. Receive and welcome visitors/guests and make sure they are attended by relevant receiving employee(s) in the shortest possible time or at scheduled time as appropriate. 3. Responsible for meeting rooms’ bookings, make sure meeting rooms are always tidy, well equipped and no documents/ confidential materials are left from previous meeting(s). 4. File, scan, type correspondences / documents as per business requirements in English and / or Arabic. Translate documents from Arabic to English and vice versa when required. 5. Professionally handle company incoming calls and transfer them to concerned employee(s). Take messages if required in case concerned employee is not responding/ available and ensure messages are accurately and timely delivered to concerned employees 6. Responsible for tracking incoming and outgoing courier and any other correspondences, record them in the appropriate registry (if applicable), ensure airway bills are attached for reference and make sure personal courier is personally charged to 7. Prepare Purchase Orders in SAP system for Admin-related purchases and services. Receive and verify Invoices from Suppliers, keep records for the same and forward to Finance Department for payment processing. Hand the payment cheques to Suppliers 8. Arrange purchases of stationery items, ensuring their availability at all times. Issue items to employees as and when requested.
Benefits Offered : As per the UAE low
Apply Now
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