HR & Administration Assistant

Company Description

Doka is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With 178 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided – no matter how big and complex the project. Doka employs 7,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.

Ever since Doka’s arrival in the Middle East over twenty years ago, the UAE has played a strategic role in the company’s regional and global growth strategy, with Dubai remaining the company's operational headquarters for the Middle East and Africa (MEA). Operating from a 50,000 square-metres plot comprising an office, state-of-the-art warehouse and reconditioning facility, Doka Gulf has been setup to provide faster access to its highly valued customers, and the agility required to meet market demand. In line with our regional growth, Doka Gulf is currently looking to recruit a career driven professional to join its versatile team and support the company’s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.

Job Description

Are you a proactive problem-solver with passion for keeping office operations running smoothly? We're looking for an HR & Administration Assistant who thrives in a fast-paced environment and ensures seamless HR and office administration.

In this role, you'll be the backbone of handling administrative tasks and ensuring HR operational standards. Your ability to stay organized, juggle multiple responsibilities, and keep things running efficiently will be key to our success.

If you're detail-oriented, resourceful, and love creating a well-functioning work environment, we want to hear from you!

Job Description

• Support in recruitment and onboarding processes
• Maintain employee records, HR databases, internal lists
• Assist in organizing employee engagement activities, meetings, and training sessions
• Prepare HR documents such as NOCs or certificates
• Assist in payroll preparation by providing relevant employee data
• Respond to employee inquiries related to HR policies and procedures
• Arrange of hotel bookings, visas and transport (incl. flight bookings)
• Liaise with insurance brokers (claims, incident reports, policy questions)
• Handle and support day-to-day administrative tasks
  
  

Qualifications

• Minimum 3 years’ experience in HR, administration, or a related support role
• Bachelor’s degree in Human Resources, Business Administration or a related field preferred
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office
• Excellent communication skills in English, additional language is a plus
• Ability to handle confidential information with discretion
• Problem-solving mindset with the ability to troubleshoot issues effectively
• Good interpersonal and teamwork skills
• Attention to detail and accuracy
• Ability to multitask and work under pressure