HR Administrator

Hermès


Date: 6 hours ago
City: Dubai
Contract type: Full time
Responsibilities

  • Onboarding
  • Collect and verify new joiner documents (passport, visa, photo, employee information form, Emirates ID, IBAN, etc.)
  • Prepare and issue employment contracts for new joiners prior to the start date.
  • Ensure the new joiner has signed all the policies and agreements prior to their start date.
  • Support on coordination for the medical tests, visa stamping, and ID issuance, etc.
  • Register employees with relevant authorities (e.g., MOHRE, LMRA).
  • Register the required employees on the GPSSA portal
  • Notify the compensation team on the new joiners for the payroll.
  • Ensure all onboarding documentation is completed accurately and filed correctly.
  • Visa and Work Permit Support:
  • Handle visa applications, renewals, cancellations, and amendments for employees, including mission visas and temporary visas.
  • Coordinate with the legal team to ensure timely processing.
  • Maintain a visa tracker and ensure all work permits and visas are valid and renewed on time.
  • Provide guidance and support to employees regarding visa requirements and documentation.
  • Employee Records & Documentation
  • Maintain accurate and up-to-date employee files
  • Track visa expiry, work permit renewals, ID renewals, and residency status
  • Ensure confidentiality and secure storage of HR documents
  • Update HR systems with updated employee data
  • Maintain employee files (both physical and digital) and update HRIS with accurate information.
  • 4. Compliance & Legal Coordination
  • Ensure adherence to local labour laws and company policies
  • Support audits and inspections
  • Assist in disciplinary and grievance documentation
  • Medical Insurance
  • Ensure that all new staff are enrolled in the medical insurance and collect all relevant documents
  • Administer company medical insurance policies for employees and their dependents.
  • Coordinate with insurance providers for new enrolments, renewals, claims and /or deletion.
  • Address employee queries related to benefits and insurance coverage.

Ensure compliance with local regulations regarding mandatory insurance coverage.

  • HR Systems & Reporting
  • Update MCH systems with employee data
  • Generate reports on headcount, turnover, and attendance
  • Offboarding:
  • Prepare the final settlement as per the local labour laws and coordinate with the leaver and the finance team to process the payment.
  • Ensure timely removal of employee access to systems and retrieval of company property.
  • Coordinate with Compensation and Benefits for removal of leaver from the payroll
  • Maintain proper documentation of terminated employees for compliance and audit purposes.
  • Support on the visa cancellation process/ transfer process.
  • Support with the exit ticket booking as and when required
  • Follow the labour laws on the offboarding, considering the notice period.
  • HR Projects
  • Support HRM on projects related to onboarding, offboarding, policies and procedures

Support HRM on Audit and on HR System

Experience

  • Bachelor’s degree in human resources, Business Administration, or related field.
  • 2-5 years’ of Experience in HR Administration or similar role preferably in a multinational or corporate environment.
  • Strong knowledge of UAE labor laws and visa regulations (if applicable)
  • Experience in HR systems and processes.
  • Excellent communication, organizational and multitasking skills.
  • High attention to detail and ability to handle sensitive information with discretion and have the ability to multitask and work under tight deadlines.

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