HR Executive

Job Requisition ID: 174826

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

To support the HRBP working at an operational level, providing a proactive Human Resources service to Logistics employees working with HR Connect (Human Resources Shared Services), Al Futtaim Logistics’ Line Managers and Third-Party providers.

What you will do

• Supporting Line Managers and Group Recruitment in interviews and assessment activity for roles such as HVD Drivers / Warehouse Operators etc.
• Actively source candidates for vacant positions in the business. Ensure Recruitment report is up to date.
• Ensure all new employees have C3 cards & Insurance card.
• Coordinating the local Induction Process for new & old employees within AFL.
• Advising offline / online employees within AFL on any Human Resources queries relating to processes and procedures, referring employees to relevant sources of support e.g. hr. Connect shared service / GASD / HRBP. Act as counsellor to employees as and when required
• Ensure all separation cases are forwarded to HRC before payroll deadline. Ensure every employee leaving HRC has an easy & quick exit. Ensure separations tracker is up to date.
• Ensure C3 card & insurance is deactivated to avoid any fines.
• Conducting exit interviews for all employees in grade 1-12 and providing feedback to HRBP.
• Preparing information for discussion with HR Manager and submission into monthly HR board pack.
• Collating, checking and entering information for inclusion into the monthly payroll in respect to: additional payments and deductions, overtime and leave in accordance with the Group’s payroll schedule and policies.
• AFL Values Award Programme (employee recognition scheme). Receiving nomination forms monthly and Checking nominations are in line with guidelines and approved by Manager.
• Organising the monthly AFL Values event with employees, HOL and Management team, preparing certificates and cash awards.
• Casual Labour Coordination – liaising with our 3rd Party Provider, in relation to the supply of Casual Labour.
• Maintaining records of hired laborers and preparation of the monthly reconciliation.
• Providing monthly sheets with cost calculations to Finance Department and 3rd party provider.
• Maintaining register of AFL employees residing in Employee Village accommodation and requests for transfers between villages, escalating any queries or complaints to relevant personnel.
• Maintaining register of AFL employees residing in Employee Village accommodation and requests for transfers between villages, escalating any queries or complaints to relevant personnel.
• Ensuring resolution of requests related to employee requirements for food parcels, change of soft packs or other requirements.
• Co-ordinating with Group Housing for any amendments or new requests.
• Preparing information for discussion with HR Manager and submission into monthly HR board pack.
• Supporting HRBP / Line Managers in attending meetings with employees where HR representation is required. Providing assistance in the absence of HRBP.
• Ensuring JD availability for every role. Maintaining and updating the Org chart at business level.
• Supporting HRBP / Line Managers in attending meetings with employees where HR representation is required.

Required Skills to be successful

• Good Planning & organizing skills.
• Proactiveness, good communication and ability to work under pressure.
• Presenting & communicating data reports.
• Delivering results & meeting stakeholder expectations

What equips you for the role

• Bachelor’s Degree or above in relevant HR field.
• Minimum 2 years of relevant work experience within HR within UAE.
• Proficient in Microsoft Office, SuccessFactors.
• Excellent level of spoken and written English.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.