Internal Communications Specialist JOB

Role Purpose:

Seeking a highly organised and detail-oriented events specialist to join our dynamic team. The successful candidate will play a pivotal role in executing and overseeing a wide range of events hosted by DCT. The specialist will collaborate with various stakeholders, manage logistics, and ensure seamless execution of events to achieve organisational goals.

Key Responsibilities:

Events coordination:

• Event coordination and Execution:
  
  
  
  
  • Coordinate a diverse range of events, including conferences, meetings, seminars, and social gatherings.
  
  
  • Work closely with internal sectors and external vendors to ensure all aspects of events are well-organized and executed according to plan.
  
  
  
  


• Logistics coordination:
  
  
  
  • Coordinate event logistics, including venue selection, catering, transportation, audio-visual requirements, and accommodation arrangements.
  
  
  • Oversee the set-up and breakdown of event spaces, ensuring all elements are in place for a successful event.
  
  
  
  


• Budget Oversight:
  
  
  
  • Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial constraints.
  
  
  • Track and report expenses related to each event.
  
  
  
  


• Vendor and Stakeholder Relations:
  
  
  
  • Establish and maintain relationships with vendors, sponsors, and partners.
  
  
  • Coordinate with internal departments to ensure all stakeholders are informed and aligned with event objectives.
  
  
  
  


• Promotion and Marketing:
  
  
  
  • Collaborate with the marketing team to develop promotional materials and strategies for events.
  
  
  • Utilize various channels to promote events and drive attendance.
  
  
  
  


• Attendee Engagement:
  
  
  
  • Ensure a positive experience for attendees by addressing inquiries, providing information, and addressing issues promptly.
  
  
  • Implement strategies to enhance attendee engagement and satisfaction.
  
  
  
  


• Post-event evaluation


• Conduct post-event evaluations to gather feedback and identify areas for improvement.


• Prepare comprehensive reports on the success of each event, including key metrics and recommendations for future events.

Communication and Business Relationships:

Internal

• DCT Relevant Sectors / Departments

External

• Service providers


• Events agencies


• Government and private entities

Qualifications:

• Bachelor’s degree (Master's Preferred) in Communication, Journalism, Public Relations or any other degree within a relevant industry.


• Professional certification in Communication, project and event management is preferred.

Experience:

• 1-2 years of experience in Business Administration, Project Management or any other experience within a similar role or industry

Language:

• 
  
  
  
  • Full professional English and Arabic proficiency both in speaking and writing.
  
  
  
  


• Skilled in MS Office (PowerPoint, Word and Excel).


• High level of competency in relevant software applications.


• Self-motivated with a proven ability to complete work in a timely manner.


• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.

• Ability to multi-task and to prioritise work effectively.


• Knowledge of internal Communication development and data management.


• Extensive knowledge and understanding of Internal engagement requirements.


• Ability to build and maintain strong relationships with key stakeholders and vendors.


• Ability to analyse problems, identify alternative solutions, anticipate consequences, and provide excellence in execution: committed to delivering work with high-quality standards.