Internship Specialist

Job Description

The primary objective of the job is to offer administrative services, guidance and counseling, and assistance while working as part of a team to provide quality service to students in accordance with the Academy Guidelines, which includes dealing with cadetships and other institutional internships within other organizations. Reports to the Head Registrar and Integrity. Work directly with students for their cadetship and seagoing service sponsored by external national and international companies.

Responsibilities

Core Responsibilities:

• Provide administrative assistance to the unit- prepare all elements required for the cadetship training program
• Offer assistance in facilitating live online and physical training courses to enable the proper operation of the cadetship program
• Keeping track of records in internal systems
• Conduct outreach to engage new community partners and expand relationships for internships and other opportunities
• Tracks and maintains records of student internships and engagement activities
• Collaborate with supervisor and staff to analyze, and present program data
• Uses assessment data to assist supervisor in developing and initiating new and innovative solutions to best engage with external community partners, manage events, and reach departmental goals
• Manages office communication tools (i.e. announcements, emails, WhatsApp groups) to increase visibility of the office and opportunities
• Coordinate events including, but not limited to, panels and employer information sessions
• Support an academic internship program providing career development and professional work experience
• Act as liaison between the academy and employer sponsors, monitoring the success of students' internship experiences
• Supervise student internships, assuring adherence to related academy and governmental policies and regulations
• Create and conduct orientation sessions and workshops for students in the internship program; coordinate applications, interviews, and placement as part of overall student outreach
• Implement and evaluate competencies and other success factors
• Perform all other related duties as assigned
• Arrange the Induction / Orientation for the new cadets going onboard ship
• Communicate professionally both verbally and in writing
• Present the Academy in the best light and ensure that all departmental activities comply with standards laid down by the Academy and relevant outside agencies and organizations
• Liaise with performance management team to establish appropriate KPIs and reporting for the cadets and to develop suggested process improvements as per the gap analysis from the KPIs
  
  

Qualifications

Educational and Technical Qualifications:

• Bachelor's degree in Business Administration or a related field. Master's degree is a plus
  
  

Language Skills:

• Excellent English. Arabic is an added advantage
  
  

Years of Experience:

• A minimum of 4-6 years of experience in a similar role
  
  

Nature of Experience:

• Excellent communication skills
• Experience working in project/program management, internship management, employer development, business partnerships, business development, higher education, or related field
• Strong attention to detail
• Database management and reporting skills
• Ability to train others on procedures
• Comfortable with public speaking to deliver presentations
• Experience in working with and supporting underrepresented populations, and deep commitment to advancing diversity and inclusion goals.
• Knowledge of IT in the student services and learning resources.
• Commitment to team work
• Ability to work flexibly to meet Academy requirements.