Leasing Administration Coordinator

Dubai - Dubayy - United Arab Emirates

About The Role


As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.

What You’ll Do

• Preparation of Listing Authorization Form
• Create new listings and update new ones on behalf of agents
• Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing
• Monitor listing approval until it is published in CRM and Property portals
• Coordinate with Photographer regarding listing photos when required
• Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.
• Timely renewal of portals (Property Finder / Trakheesi)
• Contract negotiation and preparation for HOD approvals.
• Agency registrations and submission of documents via Developers / Landlords
• Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents
• Track agency agreements for renewals
• Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.
• Liaise with Marketing Department on properties for social media posting
• Manage Lead Conversion report
• Modify or update contact details on behalf of agents when required
• Verify all identification and company documents received from agents and clients are valid and clear
• Preparation of Agent-to-Agent forms
• Register Initial Due Diligence check with compliance team ( upon agent request )
• Provide requested documents, liaising between agent and compliance.
• Upon compliance client approval, initiate invoicing on ramp with accounts
• Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )
• Issue acknowledgement recent for any payments or documents received
• Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.
• Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
• Coordinate with Admin Manager to resolve deal related issues
• Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements
  
  

What You’ll Need

• High School Diploma or GED with 5+ years of job-related experience.
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Excellent organizational skills with a master-level inquisitive mindset.
  
  

Why CBRE


When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring


At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Service line: None