Logistics Coordinator (Industrial Automation)

Together we make the difference

We are a leading provider of innovative and high-performance solutions for airport logistics. Our portfolio includes products and solutions for baggage and cargo handling, high-end software for the digitalization of logistics processes as well as an extensive range of maintenance and services. Major customers include renowned airports and airlines around the globe.

Be part of our Supply Chain Team as a Logistics Coordinator (Industrial Automation) in Dubai, UAE.

What are my responsibilities?

• Assist the Logistics Manager in day-to-day logistics and warehouse operations.
• Coordinate with suppliers and forwarders to ensure timely and planned deliveries to both the warehouse and project sites.
• Update and maintain relevant data and documentation, ensuring accuracy and completeness.
• Provide assistance to the Logistics Manager and Administration/Secretarial teams, ensuring accountability for the safety, accuracy, and completeness of documents handled.
• Regularly update and manage the Delivery Control Schedule, which includes shipment details for the project.
• Maintain and file supplier import and export documentation, including Bayan, Bill of Entry, and any related Excel data work.
• Ensure e-filling all relevant project documentation within the network drive.
• Maintain ISO documentation and comply with established processes and procedures.
• Assist in the preparation of Key Performance Indicator (KPI) reports to track and assess logistics performance.
• Process service provides invoices and coordinate bookings through the Global Business Services team for invoicing processing.
• Generate logistics-related reports to support decision-making.
• Ensure adherence to occupational health, safety, security, environmental, and quality standards as stipulated in the company’s policies and procedures.
• Coordinate with customs brokers and clearance agents to ensure smooth import/export processes.
• Monitor and track shipments in transit and proactively resolve any delays or issues.
• Participate in logistics cost optimization initiatives.
  
  

What do I need to qualify for the role?

• A bachelor’s degree in supply chain management, Logistics, Business administration, Industrial Engineering, similar discipline.
• Minimum of 3 years in logistics, shipping, import/ export, shipping and freight forwarding within a logistics environment in the industrial automation field.
• Experience in documentation handling and reporting within a logistics environment.
• Familiarity with UAE customs procedures and clearance platforms (e.g., Dubai Trade, Bayan).
• Well-versed in SABER certification requirements and actively responsible for processing SASO/SABER applications for shipments to Saudi Arabia.
• Actively participated in projects as a Logistics Coordinator and served as the key go-to person - a plus.
• Strong organizational skills and attention to detail.
• Hands-on experience with SAP (ERP) is a plus.
• Proficient in data entry and Microsoft Excel, MS Access is a plus.
• Good communication skills for coordinating with internal and external stakeholders.
• Ability to work independently and demonstrates ownership.
• Understanding of ISO standards and reporting practices.
• Ability to multitask and manage time efficiently.