Male Secretary - Signage (January 2025)

Job Title: Secretary

Location: Sharjah

Company: Emirates Neon Co. LLC (ENG)

Industry: Signage

Job Overview

The Secretary will provide high-level administrative support, ensuring the efficient operation of the Signage department. This role requires exceptional organizational skills, discretion, and the ability to handle complex and confidential information. The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Manage the Signage Projects and calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and minutes.
• Screen and manage incoming communications, including emails, phone calls, and correspondence.
• Maintain and organize confidential files and records.
  
  
  

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Coordinate cross-departmental activities to ensure project deadlines are met.
• Prepare reports, presentations, and other documents as required.
  
  
  

Communication & Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Facilitate communication within the executive team and across departments.
• Represent the CEO in meetings and events when necessary.
  
  
  

Research & Analysis:

• Conduct research on industry trends, market conditions, and competitor activities.
• Compile and analyze data to support decision-making processes.
• Prepare briefing materials and summaries for the CEO.
  
  
  

Office Management:

• Ensure the CEO’s office operates smoothly and efficiently.
• Manage office supplies, equipment, and maintenance.
• Oversee the coordination of company events and functions.
  
  
  

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Experience in the outdoor media & signage industry is highly desirable.
  
  
  

Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
  
  
  

Personal Attributes:

• High level of professionalism and integrity.
• Proactive and able to anticipate the needs of the CEO.
• Flexible and adaptable to changing priorities.
• Strong interpersonal skills and the ability to build relationships.
  
  
  

Working Conditions

• Full-time position, typically Monday to Friday.
• May require occasional evening or weekend work.
• Some travel may be required.
  
  
  

This job description outlines the primary duties, responsibilities, and qualifications required for the Secretary to the Group CEO role. The company reserves the right to modify or change the duties or essential functions of this job at any time.