Management Assistant - Middle East

GEA Group


Date: 3 weeks ago
City: Dubai
Contract type: Full time
Responsibilities / Tasks

  • Scheduling/coordinating meetings, diaries, and travel arrangements.
  • Ensure all direct reports of Country MD abide compliance in relation to travel management and other administrative compliance.
  • Create and maintain documents, for Country MD.
  • Facilitate, prepare, and ensure the smooth execution of Town Hall and other leadership meetings by coordinating with divisional representatives and key stakeholders to gather all necessary information.
  • Collaborate with HR in preparation of Organogram in relation to business needs and share with Country MD.
  • Support in event planning with marketing team. Align with Country MD and marketing team on the requirement of certain materials.
  • Create professional internal communication messages on various platforms to the division for strategic initiatives, local announcements, action plans, newsletters, etc.
  • Maintain and provide support to others for additional communication items as identified in the division’s communication plan
  • Participate, coordinate, and ensure that participants deliver according to agreed actions on a variety of cross functional projects
  • Coordinate onsite and off-site meetings including location booking, catering, setting agendas, taking meeting minutes.
  • Handling confidential business and personnel information
  • Review expense reports and get approval from Country MD as well as the creation of the Travel expense reports for Country MD when needed
  • Coordinate local facility activities as necessary or directed by Country MD.
  • Procuring required information for these representations from different departments.
  • Maintains MD’s appointment schedule by planning and scheduling meetings, conferences, tele-conferences and travel.
  • Other tasks and projects as assigned by manager
  • Knowledge of Digital Marketing would be an advantage.

Your Profile / Qualifications

Proficient in both written and spoken English communication

Must be Proactive in ensuring deadlines are meet.

Must be able to independently work and collaborate with different teams to meet objectives.

Did we spark your interest?

Then please click apply above to access our guided application process.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

UAE national_ Change Analyst | Group Tech &Dig Platforms | Corporate Services

Al-Futtaim, Dubai
8 hours ago
Job Requisition ID: 171212Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia...

Head of Partnerships - B2B Marketplace, SC Ventures

Standard Chartered, Dubai
12 hours ago
Job SummaryWe are building an integrated B2B marketplace that will transform how SMEs trade, access finance and grow their business, co-created with leading local institutions in the UAE.As Head of Partnerships, you will lead the development and execution of our partnership strategy to accelerate growth across our B2B platform. Your focus will be on building a high-quality ecosystem of financial...

Project Manager - Onesource

Thomson Reuters, Dubai
13 hours ago
ONE SOURCE CONSULTING PROJECT MANAGERThomson Reuters is a leading provider of transaction tax management solutions to companies of all sizes, enabling Finance, Tax and IT professionals to achieve accurate, timely and cost-effective compliance. Our flagship offering, the Thomson Reuters Application Suite, provides Consolidated Transaction Tax Management software and services, enabling global enterprise to manage sales, use, value-add, excise and specialty...