Management Information System Officer - Kent College Dubai - #58251

Aldar Academies

Date: 1 week ago
City: Dubai
Contract type: Full time

Aldar Education is currently seeking an outstanding MIS Officer to join Kent College Dubai.

As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.

Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought-after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.

Working collaboratively, our education network’s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi’s government. Today, Aldar Education’s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.

The post holder will report directly to the Principal for public examination purposes but work closely with all the Senior Leadership Team (SLT), particularly the Deputy Head of Senior School KS4/KS5 to establish and maintain effective academic systems at Kent College Dubai.

Minimum Qualifications

  • Bachelor's degree in Computer Science, Information Technology, or similar

Minimum Experience

  • At least 2 years of system experience of school data entry and computer recording systems, school academic routines and systems and a strong understanding of Tracking Systems

Job Specific Knowledge & Skills

  • Highly literate and numerate
  • Excellent communication skills – Verbal and written
  • Solution minded approach
  • Highly organised with proven ability to work with a high degree of accuracy
  • Able to work as a proactive member of a team
  • Ability to use initiative with a high degree of self-management

Purpose of the MIS Officer Role

  • To work as part of the MIS team contributing to the development and implementation of strategic and operational plans, projects and objectives.
  • Provide strategic frontline support to Kent College Dubai in respect of System Software (iSAMs), and work with Aldar Education to develop group-wide practice in information management. They will be expected to promote the ethos and values of Aldar Education within the school.
  • To lead and be responsible for the maintenance, collating and reporting on data relating to pupils across the school.
  • Oversee all arrangements for all in-school assessments and provide professional leadership and management for the department to ensure high-quality teaching of the relevant subject, effective use of resources and improved standards of achievement for pupils

Main Duties

  • To provide strategic and operational support to the school and Aldar Education with iSAMs and MIS end-user support.
  • To lead within the school and support the wider group with configuration and set up of iSAMs software and other Software Applications (e.g. PowerBI) where applicable.
  • Manage software contracts and licenses for MIS within the school.
  • To be an expert in information returns and provide technical advice to school and Aldar Education business administrators.
  • To ensure all data fields have a gatekeeper and quality processes that enable accurate and up-to-date information to be maintained.
  • To ensure the schools report production is in line with KHDA and other regulatory requirements of the school’s pupil-related information.
  • Maintain confidentiality at all times in line with GDPR.
  • To be the main point of contact for School MIS queries and run training on a group and individual basis for school staff on the MIS.
  • To implement, review and improve data processes to support school staff in delivering their roles.
  • Drive a holistic approach to MIS support and improve administrative efficiencies.
  • To take the lead on quality processes for operational services, in particular around data collection.
  • To lead and be responsible for the production and analysis of SLT report data and to ensure its accuracy.
  • To input timetable data and ensure timetables for staff and pupils remain up to date.
  • Use the school MIS (iSAMS) to compile and generate interim and end of term reports.
  • Use the school MIS to manage lesson cover as necessary.
  • To undertake any other duties commensurate with the post.

Other Responsibilities

  • Be proficient in all aspects of the use of iSAMs and have the ability to learn other pupil software as appropriate.
  • Ensure all staff are trained in the use of School software packages as appropriate.
  • Ensure Permissions given to staff in the use of the applications are compliant with GDPR.
  • Develop systems to create complex reports and end data analysis.
  • Ensure Robust processes are in place for quality data management.
  • Embrace and encourage the ethos and standards of excellence of Kent College Dubai.
  • Oversee all arrangements for all public examination entries e.g. iGCSE and equivalent, Vocational subjects including BTEC and AS and A2 examinations for Sixth Form students.
  • Work with the finance department to organize the collection of registration and examination fees; organizing, invoicing and ensuring money collected is credited to the relevant account, in liaison with the Finance Officer.
  • Ensure all examination papers and stationery is delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly and appropriately.
  • Be responsible for arrangements for the conduct of existing and new examinations including the provision of accommodation.
  • Co-ordinate the team of invigilators, with the support of the Lead Invigilators, including recruitment, training, management and deployment of invigilation staff.
  • Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place.
  • Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
  • Ensure that pupils are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time.
  • Ensure that all necessary stationery and materials and other requirements are provided for examinations.
  • Deal with issues relating to appeals, grade reviews, re-marking, return of scripts, complaints and other administrative issues such as pupils who miss examinations through illness or who require special consideration.
  • Deal with enquiries from parents and students, including former students and arrange parent/teacher meetings, curriculum information, and pupil and parent handbooks.
  • Receive examination results, certificates, and making arrangements for their issue.
  • Keep up to date with the necessary policies, procedures, rules and regulations laid down by the different examination bodies.
  • Liaise with Heads of Year and Departments to ensure appropriate timetabling and invigilation arrangements are in place for the school's internal examinations.
  • Analyze data arising assessments, questionnaires and surveys, which the school may carry out from time to time, and respond appropriately.

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