Manager – Corporate Secretarial Services (UAE)

Waystone leads the way in specialist services for the asset management industry.

Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

The Manager role within the Waystone Corporate Secretarial Services function will be responsible for the delivery of services to a diverse portfolio of external clients, the management of a small team of individuals to deliver services for the business and the development of a robust Corporate Secretarial Services framework in the jurisdiction. The minimum expectation of the role is as set out below.

Role and Responsibilities.

• Ensure client files and corporate records are maintained and updated appropriately;
• Develop, lead and refine projects as they arise, delegating appropriately;
• Liaise professionally and effectively with management, entity boards and senior staff;
• Assist in the compilation and preparation of management information as and when required;
• Display an in-depth understanding of fund corporate governance practices and regulatory filing requirements in the UAE and keep abreast of all regulatory changes;
• Liaise independently, and in a timely and professional manner, with fund service providers and clients;
• Organise board and committee meetings;
• Prepare board papers, board meeting documentation, attend meetings and produce minutes of meetings;
• Maintain and update corporate records (to include the use of entity management software);
• Prepare resolutions and other corporate documentation;
• Prepare and make filings in respect of clients;
• Review and oversee the preparation of documents, filings, minutes and resolutions by junior team members in order to ensure appropriate standards are maintained;
• Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;
• Develop jurisdiction specific policies and procedures, as necessary;
• Implement standardized procedures and checklists in accordance with the requirements of the jurisdiction;
• Identify opportunities for cross-selling products;
• Display keen attention to detail and excellent communication skills;
• Actively question methods and processes with the key to making the team more effective and efficient;
• Be able/willing to take on additional duties as and when required;
• Follow current Waystone policies and procedures as set out in the Employee Handbook.
  
  

Experience

• You have a minimum of 5 years of relevant corporate secretarial experience.
• You have experience as a manager of direct reports.
• You are highly organized, proactive, have attention to detail and a sense of responsibility and priority management.
• You are able to work independently in an environment under pressure and to tight deadlines.
• You are fluent in English (written and spoken)
• You are proficient in MS Office (Word, Excel, Outlook and Teams).
• You have a strong knowledge of UAE corporate and/or fund regulations.
  
  

Education

• You hold a degree in Business or Law or equivalent experience with a focus on company secretarial services.
• You have completed your graduate ICSA qualification or will be working towards the qualification