Maritime Certifications And Flags Analyst

Job Summary

The Maritime Certifications and Flags Analyst is responsible for managing and supporting all administrative, audit, and inspection activities related to ISM, ISPS, and MLC2006 compliance across the company’s fleet. This role ensures alignment with international maritime conventions and flag state requirements, including oversight of internal audits, inspections, and certification processes in collaboration with vessel Masters/OIMs, flag administrations, and classification societies.

Key Responsibilities

Regulatory & Certification Support

• Administer all activities linked to ISM, ISPS, and MLC2006 framework agreements with certification bodies and contractual arrangements with flag administrations.
• Provide operational assistance to Masters/OIMs during ISM, ISPS, and MLC2006 certification processes and onboard audits.
• Conduct shipboard surveys, inspections, and assessments related to ISM, ISPS, and MLC2006 compliance, as required.
• Support vessels in managing and maintaining valid flag certificates and official documentation.
  
  

Audits and Inspections

• Execute internal ISM/ISPS audits and MLC2006 inspections in line with the annual audit plan or as necessitated.
• Ensure compliance with flag state requirements during internal audit and inspection processes.
• Report audit and inspection results accurately and promptly as per company procedures.
• Issue findings, ensure effective corrective actions are taken, and perform follow-ups for timely closure.
• Evaluate effectiveness of rectification measures and escalate non-conformities when necessary.
  
  

Flag Administration and Port State Control (PSC)

• Report vessel incidents to flag administrations as required by both company and flag state protocols.
• Oversee and manage flag state inspections and Port State Control activities, ensuring compliance with internal processes.
• Conduct onboard Minimum Safe Manning assessments in accordance with company procedures.
  
  

Documentation & Reporting

• Contribute to the development and revision of vessel documentation concerning safety, security, and labor systems.
• Maintain thorough and accurate record-keeping of audits, certificates, inspections, and reports.
• Submit timely reports and updates to internal and external stakeholders.
  
  

Market & Regulatory Research

• Conduct market research and analysis pertaining to maritime laws, regulatory changes, and best practices.
  
  

Qualifications & Experience

• Bachelor's degree in Naval Engineering or Engineering degree with marine experience and qualifications
• Certified ISM/ISPS Auditor and MLC2006 Inspector (mandatory). ISM-ISPS-MLC Internal Auditors as primary training required
• Minimum 5 years of maritime industry experience, with a strong background in vessel compliance, inspections, and flag administration.
• Familiarity with international maritime conventions, flag state regulations, and classification society standards.
  
  

Skills & Competencies

• Strong understanding of ISM, ISPS, and MLC2006 frameworks.
• Maritime Regulations generally and ISM-ISPS-MLC Specifically
• Experience interacting with flag state authorities and certification bodies.
• Excellent analytical, organizational, and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency in maritime compliance management software/tools.