MCV Procurement Officer

DP World


Date: 3 weeks ago
City: Dubai
Contract type: Full time
Responsibilities

 JOB DESCRIPTION

  • Timely Delivery of Material in order to achieve safe and uninterrupted operation of offshore assets
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.
  • Perform buying duties when necessary.
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Review requisition orders in order to verify accuracy, terminology, and specifications
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts.
  • Prepare, maintain, and review purchasing files, reports and price lists.
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Track the status of requisitions, contracts, and orders.
  • Arrange and control international logistics if needed.
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
  • Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
  • Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered.
  • Maintain knowledge of all organizational and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
  • Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
  • Monitor contractor performance, recommending contract modifications when necessary.
  • Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
  • Ensure Procurement standards are followed within Procurement department
  • Educate internal customers (Ops, Tech etc.) on Procurement process and standards
  • Demand implementation of Procurement standards within BU e.g. no commitment for service or supply without approved PO, AFE process etc.
  • Request internal customers for better planning to ensure smooth procurement support is provided e.g. mob/demob., modification projects, dry dock schedule etc.
  • Proper communication and reporting to management and other stakeholders
  • Streamline communication and collaboration with Finance to improve payment process
  • Develop purchasing strategy to streamline order and delivery e.g. frame agreements.
  • Supplier management:
  • Monitor suppliers on market for better “value for money”
  • Supplier database
  • Supplier documents control
  • Process of prequalification and annual evaluation
  • Develop and optimize Logistics set up to cover MCV fleet requirements using Baku model as prototype
  • Keep level of open requisitions on minimum level
  • Ensure SVP KPI is high by processing PR/PO within required timelines without compromise to “value for money” concept

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