Meeting & Events Coordinator

Company Description

Join us at Accor, where life pulses with passion!

Pullman Dubai Jumeirah Lakes Towers

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.

By joining us, you will become a Heartist, because hospitality is, first and foremost, a work of heart.

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet.

Hospitality is a work of heart,

Join us and become a Heartist.

Job Description

We are seeking an enthusiastic and detail-oriented Meeting & Events Coordinator to join our dynamic team in Dubai, United Arab Emirates. As a key member of our organization, you will play a crucial role in planning, coordinating, and executing successful meetings and events for our clients in this vibrant city.

• Manage and coordinate all aspects of meetings and events, from initial client inquiries to post-event follow-ups
• Develop and maintain strong relationships with clients, vendors, and internal teams to ensure seamless event execution
• Create and manage event timelines, budgets, and logistics
• Conduct site visits and prepare detailed proposals for clients
• Oversee event setup, including room layouts, audiovisual equipment, and catering arrangements
• Manage event-related communications, BEOs, confirmations, and post-event surveys
• Coordinate with various departments to ensure all event requirements are met
• Handle last-minute changes and resolve any issues that arise during events
• Prepare and distribute function sheets, contracts, and invoices
• Conduct post-event evaluations and prepare reports for management
• Stay up-to-date with industry trends and best practices to continually improve event offerings
• Leverage knowledge of local vendors and event spaces in Dubai to enhance event experiences
  
  

Qualifications

• Bachelor's degree in Event Management, Hospitality, or related field
• Proven experience in Meeting & Events coordination or the hospitality industry
• Strong organizational and planning skills with the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal skills
• Detail-oriented with a keen eye for precision in event planning and execution
• Proficiency in event management software and tools
• Outstanding customer service orientation and problem-solving abilities
• Adaptability to handle last-minute changes and work under pressure
• Excellent time management and multitasking skills
• Strong budgeting and financial management abilities
• Knowledge of local vendors and event spaces in Dubai
• Proficiency in Arabic is preferred
• Flexibility to work evenings and weekends as required for event schedules
  
  

Additional Information

What Is In It For You

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities