Office Administrator

Job Title : Office Administrator

Category : Administration/Secretarial/Advertising

Illumina

Posted Date : 04/09/2022

Job Description

Illumina are a Global Biotechnology company, growing at a rapid pace, we are currently looking for an Administrator to join our mission, to improve human health by unlocking the power of the genome. The Office Administrator is responsible for the office administration, reception duties including registering visitors onsite, logistics coordination and site facilities.

You will be based onsite at our Solution Center in Dubai and must have fluent English language skills.

Illumina's employee benefits are industry-leading and include, Flexible time off, Private medical insurance, Compassion and care time off, Leisure travel insurance, Pension, Lifestyle allowance, Volunteer time off and much much more!!

Responsibilities

• Visitor/guest registration and assistance with on-site events & meetings
• Reception duties
• Managing office supplies including catering for events
• Coordinate with the local customs brokers on the clearance and delivery of ordered items
• Coordinate with suppliers on the shipping to the office
• Liaise with the lab to receive order items
• Maintain the customs record documents for Global Trade Compliance
• Liaise with Lab on any declaration for all the consumed items and share with the local customs broker
• Liaise with local customs broker for any local transfer request from a local supplier to Illumina Middle East FZE
• Inventory Control of badging supplies and liaison with the Global Security Team (EMEA) for management of badging process and issuance
• Visitor & Vendor Management representative and working with the Global Security Team (EMEA) on relevant software and hardware for Visitor & Vendor Management process
• Management of postal services on-site and liaison with the Global Security Team (EMEA) for relevant elements
• Brass Key Management for Illumina demise of the building (EMEA) and Global Facilities Team (EMEA) for relevant elements
• Assists with Finance Administration related to the lab.
  
  

Requirements

• Some previous experience working within a secretarial or administrative role
• Experience with logistics/customs coordination and administration
• Excellent communication skills
• Knowledge of MS Office
• Good organizational skills
  
  

What Can You expect

Our team members are bright, energetic, and dedicated—they are the driving force behind our innovation and impact. To attract the best and brightest, we offer a competitive employee benefits program including highly competitive salaries accompanied by a market leading benefits package.

You will be part of the global leader in the Sequencing industry where you will find robust growth opportunities and career development within Illumina.

We view it as a smart investment in our people, one that recognizes the tremendous value they bring to our business every day. At Illumina, we push boundaries. We think beyond the conventional. We dream big. With the energy of so many bright and accomplished people, the opportunities are endless.

INDEUR

Concerns regarding COVID-19 continue as positive cases are experienced in the communities in which we operate. Please be aware that, as a condition of employment, Illumina may require proof of COVID vaccination in accordance with local statutory requirements (subject to limited exceptions) beginning November 1, 2021.

Illumina believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.

Benefits Offered : As per the UAE law

Apply Now