Office Administrator

Job Description

Main Purpose of the Role:

• Supporting the daily operations of the office
• Support Credit Control function
• Fostering a productive work environment
• Facilities management
• Technology support
• Event planning
  
  

Key Responsibilities

• Scheduling appointments, meetings, and conferences
• Maintaining office files, records, and databases
• Managing office supplies, inventory, and equipment.
• Coordinating office maintenance, repairs, and cleaning services.
• Organizing office layouts and workspace arrangements.
• Handling incoming and outgoing mail and shipments.
• Overseeing office facilities and ensuring a safe and functional work environment.
• Coordinating office security, access control, and emergency procedures.
• Liaising with building management and vendors for facility-related matters.
• Managing calendars, appointments, and travel arrangements for office staff.
• Providing basic IT support for office equipment, software, and systems.
• Troubleshooting technical issues and coordinating with IT support providers.
• Managing office technology assets, such as computers, printers, and peripherals.
• Assisting with software installations, updates, and user training.
• Organizing and coordinating office events, meetings, and conferences.
• Managing event logistics, catering, audio-visual equipment, and guest arrangements
  
  

Skills & Experience

• Preferably educated to college degree level
• Good commands in Microsoft Word, Excel and PowerPoint.
• Diary management experience (Outlook)
• Good numerical skills.
• Presentational skills
• Flexible and willing to work as a team member
• Proficiency in office procedures, document management, and record-keeping.
• Excellent organizational skills to manage multiple tasks and prioritize work effectively.
• Ability to maintain office supplies, equipment, and facilities in an organized manner.
• Attention to detail to ensure accuracy in administrative tasks and documentation.
• Active listening skills to understand and address the needs of office staff and visitors
• Strong verbal and written communication skills for interacting with colleagues, clients, and vendors
• Effective time management skills to handle multiple tasks and meet deadlines
• Ability to troubleshoot office equipment issues and address technical problems
• Strong attention to detail
  
  

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. #wspi

About Us

Founded in 1848, Westfield is a global leader in property and casualty insurance, delivering superior risk insights and innovative solutions to customers through a diverse portfolio of insurance products. Westfield underwrites commercial, personal, surety, and specialty lines of coverage through a network of leading independent agents and brokers in the United States and specialty products through Lloyd’s of London Syndicate 1200. As a mutual insurance company with more than 3,000 employees, Westfield has revenues in excess of $4 billion and more than $10 billion in assets.

About The Team

Westfield Specialty International Culture

Our culture is centred around three core values:Excellence, focused on high performance, agility and embracing change;Ambition, where inquisitiveness, challenge and a bold approach is encouraged; andCollaboration, delivering shared goals through collective expertise,diversity of thoughtand transparency. All three are underpinned by Reward & Recognition,where people are supported & respected, and success is celebrated.

Equal Opportunity Employer

United States: All applicants receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, or status as a protected veteran.

United Kingdom: Westfield is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.