Office Administrator & Finance Support

Overview

QSC thrives where innovative technology and compelling audio-visual experiences intersect. For over 50 years, QSC has pioneered the technology and solutions that enable immersive cinema, live performance audio, themed entertainment, digital collaboration and meeting experiences for our customers and partners around the world. A globally recognized innovator in the design, engineering, and manufacture of category leading high-performance loudspeakers, digital mixers, power amplifiers, audio processors, digital cinema solutions, and the Q-SYS software-based audio, video and control Ecosystem.

By joining the QSC team, you will be in a challenging, collaborative, fun, and innovative environment. We encourage employees to take ownership, to color outside the lines, and to imagine possibilities. Our culture is casual but dynamic, with cross-functional teams collaborating on creating memorable audio-visual experiences that deliver joy to people, wherever they are. At QSC, fun and hard work go hand in hand. Join us and make a difference in the way people experience movies, meetings, presentations, live performances, and much more.

To strengthen our team in Dubai, United Arab Emirates, we are looking for a full-time

Office Administrator & Finance Support (m/f/d)

In the role of an Office Administrator & Finance Support, you are responsible for ensuring the smooth day-to-day operations of the office while providing critical financial support to the MEA region.

The focus of your work is in the following areas:

Responsibilities

Administrative Support

• Manage daily office operations, including handling correspondence, phone calls, and scheduling meetings.
• Maintain office supplies inventory and place orders as needed.
• Organize and maintain physical and digital records, ensuring easy retrieval and compliance with company policies.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Assist in organizing events, meetings, and other team activities.
• Manage employee contracts, residency visas and insurance.
• Manage legal documents, and arrange legalization if required
  
  

Finance Support

• Assist in processing invoices, receipts, and expense claims in accordance with company policies.
• Prepare and maintain financial records, ensuring accuracy and compliance with regulations.
• Support the finance team in reconciling accounts, preparing reports, and tracking budgets.
• Liaise with vendors, customers, and banks regarding payments, invoices, and account queries.
• Help prepare documentation for audits and tax filings.
• Monthly expense management and reporting
  
  

Qualifications

Your profile

• A Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Additional certifications in office management, finance, or bookkeeping are a plus.
• 2 to 3 years experience in a similar role combining administrative and financial responsibilities is appreciated.
• Demonstrated experience in handling tasks like scheduling, correspondence, and records management.
• Familiarity with basic accounting principles and finance operations, such as processing invoices, expense management, and account reconciliations.
• Prior experience with accounting tools, financial software, or ERP systems (e.g., QuickBooks, SAP, or Oracle) is advantageous.
• Proficiency in Microsoft Office Suite (especially Word, Excel, and PowerPoint).
• Basic understanding of financial software and tools.
• Knowledge of data entry, record keeping, and compliance requirements.
• Organized and detail-oriented : Ability to manage multiple tasks with precision and meet deadlines.
• Proactive and resourceful : Anticipates needs and takes initiative to resolve issues efficiently.
• Excellent communication skills : Strong verbal and written skills to effectively interact with internal teams, vendors, and stakeholders.
• Problem-solving mindset : Capable of analyzing situations and offering practical solutions.
• Team player : Works collaboratively while also being able to work independently when required.
• Discretion and trustworthiness, especially when dealing with sensitive financial or business information.
• Flexibility to adapt to a dynamic work environment and willingness to take on new challenges.
• A customer-focused attitude to address inquiries and provide support professionally.
• Very good knowledge of spoken and written English is mandatory
• Very good knowledge of spoken and written Arabic is an advantage
  
  

We offer

• A varied task in an internationally very successful company.
• You can expect a committed and intercultural environment.
• An attractive salary package including company health insurance
• You will receive a permanent employment contract and a long-term perspective right from the start
  
  

Have we aroused your interest? Please send us your detailed application, we are looking forward to hearing from you!