Office Assistant (1 Year Contract) - Cranleigh Abu Dhabi

Job Description

Cranleigh Abu Dhabi is currently seeking a Office Assistant (1 Year Contract). This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

Cranleigh Abu Dhabi sits at the entrance to Saadiyat’s emerging Cultural District in keeping with the school’s motto, ‘Ex Cultu Robur’ – ‘From Culture Comes Strength’. Built over seven hectares, the bespoke campus is situated within minutes of New York University Abu Dhabi and the beautiful Saadiyat Beach, as well as the magnificent Louvre Abu Dhabi and the vibrant Berklee College of Music.

In addition to the broad academic curriculum, our daily routine offers a wealth of opportunities that allow pupils to explore their full range of talents in fine arts, performing arts, music, sport and other activities such as gymnastics, golf, horse riding and debating to name but a few. We are looking for first-class educators to join our vibrant team and work with us in our pursuit of excellence.

Responsibilities

Main Duties

• To Effectively provide administrative support to ensure efficient operation in the organisation
• To work independently within its designated functions
• Act as the point of contract between the department and internal/external contacts
• Create meeting agendas, take minutes, and record summaries of actions to be taken
• Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
• Complete petty cash, reimbursement, and requisitions forms
• Assist in all aspects of event planning
• Coordinate projects and spreadsheets with precise attention to details
• Ensures strict confidentiality, discretion, and professionalism at all times.
• Contributes to team effort by accomplishing related results as needed.
• Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Assist with tasks assigned as and when required by the management team.
  
  
  

Specific Duties

• Manage diaries of team members, schedule internal and external meetings
• Assist in planning itineraries, including booking travel and accommodation
• File correspondence and other records related to the activities of the Division. Maintain and update files. Establish and improve own filing system. Raise and requisitions, maintain and distribute office stationery and supplies.
• Receive, sort and distribute all incoming mail. Prepare outgoing mail for dispatch. Maintain a proper register for incoming/outgoing mail. Ensure direct delivery of confidential material/mail.
  
  
  

Qualifications

Minimum Qualifications

• High School Certificate or bachelor’s degree
  
  
  

Minimum Experience

• Minimum of 2 years of experience in a operations related function
  
  
  

Job Specific Knowledge & Skills

• Proficient in operating PC, Photocopier, and various office machines
• Proficient in Microsoft Office programs, and Outlook 365
• Strong English communication skills (verbal and written)
• Arabic speaking skills of advantage
• Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment
• Excellent office management skills
• Strong ability to prioritize and multi task
  
  
  

What We Offer

Aldar Education are a family of world-class, child-centred, and innovative schools based in the UAE. We educate over 38,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.

This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.