Office Assistant

ENGIE Solutions Middle East


Date: 19 hours ago
City: Dubai
Contract type: Full time
Job Title:

Office Assistant

Department:

Reporting To:

Site:

ES-

Job Purpose:

To provide both clerical and administrative support to professionals, either as part of a team or individually.

Key Responsibilities:

  • To perform any other duties assigned or delegated by his/her immediate supervisor
  • Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
  • Maintains attendance reports, leave records, trip records and logs
  • Maintain financial records and make basic math computations quickly and accurately
  • Perform clerical and administrative tasks quickly and accurately
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
  • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
  • Maintains files and financial records
  • Performs other duties assigned.
  • Answering the phone and answering queries
  • Photocopying and printing
  • Complete and mail bills, contracts, policies, invoices, or checks
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers

QHSE

  • Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public - at risk by what you do or don't do in the course of your work;
  • Cooperate with any company efforts to improve health and safety at work;
  • Comply with any reasonable instruction given to you in the interest of health and safety.
  • Not to interfere with or misuse anything that's provided for your health, safety or welfare
  • Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work

Skills Required:

  • Strong organisational skills
  • Presentation skills and attention to detail;
  • The ability to plan your own work, work on your own initiative and meet deadlines;
  • The ability to manage pressure and conflicting demands and prioritise tasks and workload;
  • Oral and written communication skills;
  • Tact, discretion and respect for confidentiality;
  • A pleasant, confident telephone manner;
  • Teamwork;
  • Reliability and honesty;

Qualifications:

  • Higher Secondary School Certificate

Other Requirements:

  • Able to give accurate and detailed information to visitors
  • In-depth knowledge of typing correspondences, reports and other documents
  • Proven record of answering telephone, giving relevant information to callers and routing calls to appropriate individual
  • Demonstrated ability to schedule appointments and meetings
  • Thorough understanding of making copies of printed documents, and filing correspondences, reports and records
  • Quick at compiling and typing statistical reports and charts
  • Computer: Extremely proficient in Microsoft Office applications
  • Communication: Able to work and converse efficiently with all levels of colleagues, clients and other external contact

Scope and Limits of Authority:

Business Unit: GBU Energy Solutions

Division: ESI AMEA - GCC & Pak - UAE

Legal Entity: ENGIE Cofely Energy Services LLC

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: None/GCSE

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