Office Assistant

ENGIE Solutions Middle East


Date: 3 weeks ago
City: Dubai
Contract type: Full time
Job Title:

Office Assistant

Department:

Reporting To:

Site:

ES-

Job Purpose:

To provide both clerical and administrative support to professionals, either as part of a team or individually.

Key Responsibilities:

  • To perform any other duties assigned or delegated by his/her immediate supervisor
  • Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
  • Maintains attendance reports, leave records, trip records and logs
  • Maintain financial records and make basic math computations quickly and accurately
  • Perform clerical and administrative tasks quickly and accurately
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
  • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
  • Maintains files and financial records
  • Performs other duties assigned.
  • Answering the phone and answering queries
  • Photocopying and printing
  • Complete and mail bills, contracts, policies, invoices, or checks
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers

QHSE

  • Take reasonable care of your own health and safety and not to put other persons - fellow employees and members of the public - at risk by what you do or don't do in the course of your work;
  • Cooperate with any company efforts to improve health and safety at work;
  • Comply with any reasonable instruction given to you in the interest of health and safety.
  • Not to interfere with or misuse anything that's provided for your health, safety or welfare
  • Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work

Skills Required:

  • Strong organisational skills
  • Presentation skills and attention to detail;
  • The ability to plan your own work, work on your own initiative and meet deadlines;
  • The ability to manage pressure and conflicting demands and prioritise tasks and workload;
  • Oral and written communication skills;
  • Tact, discretion and respect for confidentiality;
  • A pleasant, confident telephone manner;
  • Teamwork;
  • Reliability and honesty;

Qualifications:

  • Higher Secondary School Certificate

Other Requirements:

  • Able to give accurate and detailed information to visitors
  • In-depth knowledge of typing correspondences, reports and other documents
  • Proven record of answering telephone, giving relevant information to callers and routing calls to appropriate individual
  • Demonstrated ability to schedule appointments and meetings
  • Thorough understanding of making copies of printed documents, and filing correspondences, reports and records
  • Quick at compiling and typing statistical reports and charts
  • Computer: Extremely proficient in Microsoft Office applications
  • Communication: Able to work and converse efficiently with all levels of colleagues, clients and other external contact

Scope and Limits of Authority:

Business Unit: GBU Energy Solutions

Division: ESI AMEA - GCC & Pak - UAE

Legal Entity: ENGIE Cofely Energy Services LLC

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: None/GCSE

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Commercial Consultant

haus & haus, Dubai
5 hours ago
Are you looking for long-term career growth in a supportive environment with unlimited earning potential? A move to haus & haus could be the perfect next step for you.At haus & haus we focus on long term client relationships and outstanding customer service, while supporting our agents through strong management, administration, and marketing teams - ensuring they have the insights,...

Account and Finance Intern

Programmers Force, Dubai
6 hours ago
We are seeking a motivated and detail-oriented Accounts and Finance Intern to join our Dubai office. This is a structured internship designed to provide hands-on experience in financial processes while supporting our finance leadership team.Key Responsibilities{{:}} Assist in setting up and maintaining accounting systems aligned with UAE regulatory and financial standards Help document internal financial reporting procedures and compliance frameworks...

Medical Coding Executive - Dubai

Ascribe Healthcare Solutions, Dubai
14 hours ago
May 28Written By Jaisheela PadmanabhanShareShareTweetEmailShareMedical Records Coder will be responsible for reviewing, interpreting and abstracting clinical information from medical records for the purposes of reimbursement, research, and compliance, adhering to coding guidelines and processing as per established productivity standards for all accounts assigned. He/she checks and distributes reports and files inpatient records while maintaining patient confidentiality.Roles And ResponsibilitiesEnsure appropriate selection...