Office Manager/Administrative Executive Assistant
Khan Tech
Date: 1 week ago
City: Dubai
Contract type: Full time
Key Responsibilities:
Competitive Salary
Standard Employee Record
Work Schedule: Full-time position with a 48-hour work week, from 9:00 AM to 6:00 PM.
Location: Office based in Opus Tower, 2004, Business Bay, Dubai.
- Office Operations Management: Ensure smooth day-to-day operations by managing office supplies, equipment, and vendor relationships.
- Administrative Support: Provide administrative support to leadership, including scheduling meetings, managing calendars, and coordinating events.
- Team Coordination: Facilitate communication and collaboration across departments, helping to maintain a positive and efficient work environment.
- Facilities Management: Oversee office space, ensuring cleanliness, functionality, and a comfortable workspace for all employees.
- Event Planning: Organize team events, workshops, and offsite activities to boost team morale and engagement.
- HR Assistance: Collaborate with HR on employee onboarding, maintaining employee records, and ensuring compliance with company policies.
- Budgeting & Finance Support: Assist in managing office-related expenses, including handling petty cash, processing invoices, and liaising with the finance team.
- Health & Safety: Ensure the office complies with health and safety regulations, managing emergency protocols, and first aid supplies.
- IT Coordination: Serve as a liaison between staff and IT support to resolve technical issues quickly and efficiently.
- Proven experience as an Office Manager, Administrative Assistant, or similar role, preferably in a startup or fast-paced environment.
- Excellent organizational and multitasking abilities, with strong attention to detail.
- Strong interpersonal and communication skills to interact with team members and external vendors.
- Proficiency with office management tools (e.g., Microsoft Office, Google Workspace, Slack, Jira, Confluence).
- Ability to prioritize and handle multiple tasks under tight deadlines.
- Flexibility and a proactive approach to problem-solving.
- Familiarity with basic accounting principles and office budgeting.
Competitive Salary
Standard Employee Record
Work Schedule: Full-time position with a 48-hour work week, from 9:00 AM to 6:00 PM.
Location: Office based in Opus Tower, 2004, Business Bay, Dubai.
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