Operations Executive

Who we are?

At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 245 proprietary offices, across 60 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organisations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

About The Role

We are seeking a detail-oriented and proactive Operations Executives to support our global government services team in executing and coordinating port operations. The ideal candidate will bring a structured mindset, strong analytical skills, and the ability to thrive in a dynamic, fast-paced maritime environment

Key Responsibilities :

• Upon receipt of the enquiry, acknowledge the same, further generate PDA and forward the same along with the port and other related information to the Principal for their ready perusal.
• Follow up with the principal for the agency appointment upon sending the PDA.
• Upon receipt of the appointment, coordinate with the vessel and provide it with all pre-arrival requirements and port information for a smooth turnaround of the vessel.
• Further liaise with port authorities for arranging berthing, discharging/loading of cargo.
• Request for pre-funding as per the PDA.
• In case the total expenses for the vessel call are more than the pre-funding received, then request for balance / outstanding funds from the principal.
• Upon sailing of the vessel, follow up with port authorities and other suppliers for invoices related to the particular vessel call in order to expedite file closing and generate the final DA.
• Arrange all vessel requirements in accordance with QMS, following local rules & regulations, thus rendering trouble-free services and complete satisfaction of clients/principals.
• Opening and updating of vessel files in ONEDA / OPTIC to finalisation
• Coordinating with the concerned and the Courier Company for proper dispatch of vessel/cargo-related documents, mails, bunker oil samples, etc., to the destination.
• Coordinating for arranging the supply of fresh water, supplies, provisions, bunkers etc.
• Arranging garbage skips, removal of dirty black water, and sludge according to local regulations
• Timely dispatch of arrival & sailing reports.
• Smooth flow of day-to-day operations.
• Vessel clearances – Inward / Outward. Working as an authorised PRO as and when required.
• Customs / Coast Guard / Immigration formalities
• Liaison with principal/crew manning agencies for proper documentation required in applying visa
• Forwarding Ok To Board to the concerned airlines
• Arranging meet & greet, transportation, accommodation, etc.
• Coordinate with travel agencies for the repatriation of crew.
• In case of medical attention requirement, coordinate with the hospital for arranging a doctor’s
• appointment, attendance, and service, including hospitalisation/ ambulation, etc.
  
  

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective

• we connect the world and see the bigger picture.
  
  

The Power of People

• we rely on the strength of local agent knowledge and relationships.
  
  

Progress

• we adopt new thinking and push for positive change in our industry.
  
  

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

#WeAreInchcape

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.