PA to Head of Secondary

Dubai British School Jumeirah Park is seeking a highly organised and proactive Personal Assistant to support the Senior Leadership Team (SLT) in the smooth running of school operations. This is a pivotal role requiring exceptional administrative skills, attention to detail, and the ability to manage multiple priorities in a dynamic educational environment.

Job Purpose:

Present a professional impression to parents, guests and customers. Being the first point of contact within the school as required. Assist with all queries knowledgeably, efficiently and courteously and support the Head of School from an administrative perspective to support the smooth running of the school.

Key Accountabilities:

• Welcome visitors to the school and register them, following student protection procedures
• Respond to telephone/email enquiries from parents and public
• Use Microsoft packages, particularly Word and Excel, to help support the school’s administrative team
• Assist with all administrative duties such as photocopying, filing, etc
• Assist in locating students when reported “missing” from class
• Understand data protection and confidentiality
• Create and distribute the school’s daily briefing
• Work to deadlines in a calm and confident manner when under pressure
• Assist with school events such as Parent Open Days and School Performances.
• Carry out any such task as shall be deemed necessary to the smooth running of the school
• Handle emergency procedures – fire drills, lockdown etc
• Assist Head of School with administration
• All desk duties including calling parents for absentees and also writing to parents for day-to-day enquiries
• Manage early pick up and sick children sign out
• Weekly attendance reports and sending out letters regarding lateness for students
• Responsible for filing and document management of unexplained absences, leave forms and late attendances
• Liaise with teachers, SLT, administration team, Admissions, facilities and general management on a daily basis

Person Specification:

Education: Good general education appropriate to the post

Experience: A minimum of 2 years working in a similar field

Competencies:

• Excellent command of the English language, both written and verbal
• Excellent telephone manner
• Highly organized
• Experienced in Microsoft
• Good-natured
• Well-groomed and courteous
• Understanding of general reception tasks with excellent customer facing skills
• A multi-tasker able to support the Management Team with administration
• Ability to build personal relationships

Attributes:

• Enthusiastic
• Well Presented
• Flexible
• Highly Organized
• Confident

About the school

Dubai British School Jumeirah Park is part of the Taaleem family of schools and offers high quality education to over 1800 students. The school is unique in many ways and has been designed to the highest specifications with the 21st century learning needs of students in mind. Facilities include a state-of-the-art performing arts theatre; radio station; large, light and airy classrooms; an 8-lane 25-meter swimming pool with training pool; large sports field with tennis courts, shaded outdoor learning spaces, innovation lab and food technology room. Our multi-cultural environment offers an exceptional combination of the best of a well-rounded British education delivered within a truly international community. In the pursuit of the highest academic standards, we provide a caring and supportive atmosphere, which allows children to thrive academically, socially, and emotionally, with each individual talent being nurtured and celebrated.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.